Office Manager

Lincoln County, SD; Sioux Falls (SD); Presencial; USD 45 000 - 65 000; Tempo integral

Resumo da oferta

Lincoln County Sheriff's Office is seeking an Office Manager to provide comprehensive administrative support to the Sheriff and Chief Deputy Sheriff. The role includes acting as financial secretary for the budget and revenue linked to sheriff’s office line items and supervising clerical staff.

Required is one year of post-high school secretarial training plus five years of progressively responsible experience in office management; background check is required.

Qualificações

• One year of post high school training in a secretarial or related field with five years of progressively responsible office manager experience.
• Comparable combination of education and experience may be considered.
• Must successfully complete pre-employment background process.
• Supervisory experience preferred.
• Accounting experience preferred.
• Knowledge of modern office practices and procedures.

Responsabilidades

• Assist with preparing the four annual budgets and the annual report for each budget.
• Track statistics to assist in budget process.
• Compile statistical data to ensure the LCSO meets federal guidelines for federal grant programs.
• Process, track and reconcile all invoices/line items for the office.
• Serve as liaison to all relevant internal and external agencies.
• Coordinate and schedule law enforcement officers to testify in court with the States Attorney's Office Manager.
• Provide aid and support to Sheriff and Chief Deputy Sheriff.

Conhecimentos

Office administration

Communication skills

Written communication

Professional demeanor

Computer proficiency

Budgeting knowledge

Interagency coordination

Formação académica

Post-secondary secretarial training

Descrição da oferta de emprego

Job Description

This job description indicates, in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification. It may be modified at any time at the discretion of the Department Head and Human Resources

Position Summary

The role of the Office Manager is to provide administrative support to the Sheriff and the Chief Deputy Sheriff, serve as a financial secretary for the budget and revenue as it pertains to the line items within the Sheriff's Office control. Responsibilities of the Office Manager include supervising and delegating tasks to clerical staff.

Minimum Qualifications

One year of post high school training in a secretarial or related field with five years of progressively responsible office manager, secretarial or administrative work experience. Comparable combination of education and experience may be considered. Must successfully complete pre-employment background process.

Preferred Qualifications

Previous supervisory experience preferred.

Accounting Experience Preferred.

Knowledge, Skills, and Abilities Considerable knowledge of modern office practices and procedures. Ability to plan and direct the work of others. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationships with coworkers, other agencies, and the public. Ability to maintain professional appearance and demeanor. Ability to use computer screen and keyboard for extended periods of time. Ability to organize and implement complex procedures.

Essential Functions

Essential functions are critical or fundamental to the performance of the job. The following list includes the major functions for which the person in this position is held accountable. Actual daily time spent in any activity fluctuates depending on assigned responsibilities and the particular position within the office. The position may also include other duties as assigned. Incidental or non-essential functions are not included.

• Assist with preparing the four annual budgets and the annual report for each budget.


• Track statistics to assist in budget process.


• Compile statistical data to ensure the LCSO meets the federal guidelines for federal grant program.


• Process, track and reconcile all invoices/line items for the office.


• Serve as liaison to all relevant internal and external agencies. Research and review office staff processes and procedures to ensure a high level of accuracy and efficiency.


• Partner with States Attorney's Office Manager to coordinate and schedule law enforcement officers to testify in court.


• Provide aid and support to Sheriff and Chief Deputy Sheriff.