Office Manager

Lincoln County; Sioux Falls (SD); On-site; USD 42,000 - 64,000; Full time

Job summary

Lincoln County is seeking an Office Manager to provide administrative support to the Sheriff and the Chief Deputy Sheriff. The role includes acting as a financial secretary for budgets and revenue and supervising clerical staff.

Qualifications include one year post-high school secretarial training and five years of progressively responsible administrative experience. Background check is required; supervisory and accounting experience are a plus.

Qualifications

• One year of post high school training in a secretarial or related field.
• Five years of progressively responsible office manager, secretarial or administrative work experience.
• Must successfully complete pre-employment background process.
• Previous supervisory experience preferred.
• Accounting experience preferred.

Responsibilities

• Assist with preparing the four annual budgets and the annual report for each budget.
• Track statistics to assist in budget process.
• Compile statistical data to ensure the LCSO meets the federal guidelines for federal grant program.
• Process, track and reconcile all invoices/line items for the office.
• Serve as liaison to all relevant internal and external agencies. Research and review office staff processes and procedures to ensure a high level of accuracy and efficiency.
• Partner with States Attorney’s Office Manager to coordinate and schedule law enforcement officers to testify in court.
• Provide aid and support to Sheriff and Chief Deputy Sheriff.

Skills

Office mgmt experience

Education

Secretarial training

Job description

Job Description

This job description indicates, in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification.It may be modified at any time at the discretion of the Department Head and Human Resources.

POSITION SUMMARY

The role of the Office Manager is to provide administrative support to the Sheriff and the Chief Deputy Sheriff, serve as a financial secretary for the budget and revenue as it pertains to the line items within the Sheriff’s Office control. Responsibilities of the Office Manager include supervising and delegating tasks to clerical staff.

Minimum Qualifications

One year of post high school training in a secretarial or related field with five years of progressively responsible office manager, secretarial or administrative work experience. Comparable combination of education and experience may be considered. Must successfully complete pre-employment background process.

Preferred Qualifications

Previous supervisory experience preferred.

Accounting experience preferred.

Knowledge, Skills, and Abilities

Considerable knowledge of modern office practices and procedures.Ability to plan and direct the work of others.Ability to communicate effectively orally and in writing.Ability to establish and maintain effective working relationships with coworkers, other agencies, and the public.Ability to maintain professional appearance and demeanor.Ability to use computer screen and keyboard for extended periods of time. Ability to organize and implement complex procedures.

Essential Functions

Essential functions are critical or fundamental to the performance of the job.The following list includes the major functions for which the person in this position is held accountable.Actual daily time spent in any activity fluctuates depending on assigned responsibilities and the particular position within the office.The position may also include other duties as assigned.Incidental or non-essential functions are not included.

• Assist with preparing the four annual budgets and the annual report for each budget.
• Track statistics to assist in budget process.
• Compile statistical data to ensure the LCSO meets the federal guidelines for federal grant program.
• Process, track and reconcile all invoices/line items for the office.
• Serve as liaison to all relevant internal and external agencies. Research and review office staff processes and procedures to ensure a high level of accuracy and efficiency.
• Partner with States Attorney’s Office Manager to coordinate and schedule law enforcement officers to testify in court.
• Provide aid and support to Sheriff and Chief Deputy Sheriff.