Administrative Assistant - Sheriff

Luzerne County; Wilkes-Barre (Luzerne County); On-site; USD 40,000 - 55,000; Full time

Job summary

Luzerne County seeks an experienced administrative assistant to support the department head with a variety of staff assignments and policy-related tasks. You will analyze operations, prepare detailed reports, and participate in developing programs and procedures.

Responsibilities include preparing reports for the administrative board, engaging with community groups, and maintaining records and correspondence. The role requires initiative and independent work with supervision through results.

Qualifications

• High school diploma or GED required.
• 2 years of related office experience or equivalent training.

Responsibilities

• Analyze administrative operations and prepare detailed reports and recommendations.
• Develop and install work standards and procedures.
• Conduct independent research and prepare comprehensive findings.

Skills

Oral communication

Written communication

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Access

Outlook

Job description

This is staff work performing varied assignments as an assistant to the department or agency head.
This employee is responsible for performing a wide variety of staff assignments, many of which have a significant effect upon departmental policy. Work includes analyzing administrative operations, developing and installing work standards and procedures, conducting independent research, preparing detailed and comprehensive reports of findings and recommendations and performing various public relations and liaison duties. Assignments usually require familiarity with the functions of the department in which the employee is employed.
Since all positions in this class involve a staff relationship to a department or agency head, supervision is not normally exercised over their employees. Assignments are carried out with considerable initiative and independence, but work is reviewed through conferences and evaluation of results obtained.

• Studies and analyzes operational procedures, prepare detailed and comprehensive reports of findings and recommendations.
• Assists in developing departmental programs and policies.
• Maintains records and files of reports and studies.
• Performs varied public relations duties including preparing news releases and the writing and delivering of speeches.
• Meet with community groups to explain county program(s) and engender public interest and participation.
• Supervises the clerical staff.
• Reviews and replies to correspondence.
• Provides staff assistance to an administrative board or commission by preparing agendas, maintaining records, and prepares reports or edits orders for overseers.
• Establishes and maintains cooperative working relationships with other governmental agencies.
• Prepares budget estimates and various other fiscal and statistical reports.
• Performs related work as required.
• Other duties as assigned.

Knowledge

• Office planning, administration and corporate procedures and policies.
• Intermediate math calculations.

Skills

• Oral and written communication skills
• Operate office business machines, PC skills and related software as required.
• Proficient in Microsoft Word, Excel, Access and Outlook.

Abilities

• Ability to organize information and work with others to resolve problems.
• Ability to follow written and oral instructions.

Minimum Qualifications

• High School Diploma or GED
• TWO (2) years experience in related office, Or any equivalent combination of experience and/or training.

LUZERNE COUNTY IS AN EQUAL OPPORTUNITY & AFFIRMATIVE ACTION EMPLOYER.