Office Manager

Lincoln County, SD; Canton (SD); Vor Ort; USD 42.000 - 60.000; Vollzeit

Zusammenfassung

Lincoln County Sheriff's Office is seeking an Office Manager to provide administrative support to the Sheriff and Chief Deputy Sheriff. The role includes acting as financial secretary for the budget and revenue, and supervising clerical staff.

The position requires at least one year of post-high school secretarial training plus five years of progressively responsible office experience; supervising responsibilities are preferred and background checks are mandatory.

Qualifikationen

• One year of post high school training in a secretarial or related field with five years of progressively responsible office manager/secretarial/administrative work experience.
• Prior supervisory experience is preferred.
• Accounting experience is preferred.
• Strong knowledge of modern office practices and procedures.

Aufgaben

• Assist with preparing and tracking budgets and annual reports.
• Track statistics to aid budget processes.
• Compile data to meet federal guidelines for grants.
• Process, track and reconcile invoices/line items.
• Liaise with internal and external agencies; review processes for accuracy.
• Coordinate scheduling of officers for court testimony with the States Attorney’s Office Manager.
• Provide aid and support to Sheriff and Chief Deputy Sheriff.

Kenntnisse

Office management

Supervisory experience

Budgeting support

Communication

Computer skills

Ausbildung

Secretarial training

Jobbeschreibung

Job Description

This job description indicates, in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification. It may be modified at any time at the discretion of the Department Head and Human Resources

Job Description

This job description indicates, in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification. It may be modified at any time at the discretion of the Department Head and Human Resources

Position Summary

The role of the Office Manager is to provide administrative support to the Sheriff and the Chief Deputy Sheriff, serve as a financial secretary for the budget and revenue as it pertains to the line items within the Sheriff’s Office control. Responsibilities of the Office Manager include supervising and delegating tasks to clerical staff.

Position Summary

The role of the Office Manager is to provide administrative support to the Sheriff and the Chief Deputy Sheriff, serve as a financial secretary for the budget and revenue as it pertains to the line items within the Sheriff’s Office control. Responsibilities of the Office Manager include supervising and delegating tasks to clerical staff.

Minimum Qualifications

One year of post high school training in a secretarial or related field with five years of progressively responsible office manager, secretarial or administrative work experience. Comparable combination of education and experience may be considered. Must successfully complete pre-employment background process.

Preferred Qualifications

Previous supervisory experience preferred.

Accounting Experience Preferred.

Knowledge, Skills, and Abilities

Considerable knowledge of modern office practices and procedures. Ability to plan and direct the work of others. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationships with coworkers, other agencies, and the public. Ability to maintain professional appearance and demeanor. Ability to use computer screen and keyboard for extended periods of time. Ability to organize and implement complex procedures.

Essential Functions

Essential functions are critical or fundamental to the performance of the job. The following list includes the major functions for which the person in this position is held accountable. Actual daily time spent in any activity fluctuates depending on assigned responsibilities and the particular position within the office. The position may also include other duties as assigned. Incidental or non-essential functions are not included.

• Assist with preparing the four annual budgets and the annual report for each budget.
• Track statistics to assist in budget process.
• Compile statistical data to ensure the LCSO meets the federal guidelines for federal grant program.
• Process, track and reconcile all invoices/line items for the office.
• Serve as liaison to all relevant internal and external agencies. Research and review office staff processes and procedures to ensure a high level of accuracy and efficiency.
• Partner with States Attorney’s Office Manager to coordinate and schedule law enforcement officers to testify in court.
• Provide aid and support to Sheriff and Chief Deputy Sheriff.