Office Assistant I

Macon-Bibb County; Georgia; On-site; USD 28,000 - 36,000; Full time

Job summary

Macon-Bibb County Sheriff’s Office is seeking an organized Office Assistant I to support executive and clerical tasks in a fast-paced environment. You will answer phones, process community requests, manage the Sheriff’s calendar, and prepare letters and memos to keep operations running smoothly.

Strengths include knowledge of modern office practices, proficiency with Outlook, Excel and Word, and the ability to handle confidential information with discretion while maintaining professional

Qualifications

• High school diploma or equivalent required.
• Knowledge of modern office practices and procedures.
• Proficiency with Outlook, Excel and Word.
• Ability to manage priorities and maintain confidentiality.
• Ability to interact professionally with the public and staff.

Responsibilities

• Answer the telephone, take messages and assist in processing requests.
• Maintain the Sheriff’s calendar and schedule appointments.
• Compose letters and inter-office memos for the Sheriff.
• Schedule ceremonies and awards presentations.
• Purchase office supplies for Administrative Offices.
• Process incoming and outgoing mail.
• Perform general office, clerical, and reception duties.

Skills

Office administration

Time/priority management

Discretion with confidential info

Interpersonal skills

Education

High school diploma or equivalent

Tools

Outlook

Excel

Word

Job description

The Office Assistant I is responsible for performing a variety of administrative and clerical duties for the Sheriff.

• Answer the telephone, take messages and assists in processing requests from the community and different members of the Sheriff's Office.
• Maintain the Sheriff's calendar and schedules appointments for the Sheriff with public and agency personnel.
• Compose letters and inter-office memos for the Sheriff.
• Schedule swearing in ceremonies and ceremonies for the presentation of various awards to be presented by the Sheriff.
• Purchase office supplies for Administrative Offices.
• Process incoming and outgoing mail.
• Perform general office, clerical, and reception functions.

The Office Assistant Ishould possess, at a minimum, a high school diploma or equivalent; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.

Necessary Special Requirements

• Must meet the skill level, MODERATE, as evaluated by the Macon-Bibb County administrative test.

• Knowledge of modern office practices and procedures.
• Knowledge of personal computers and basic office programs such as Outlook, Excel and Word.
• Ability to make priority decisions in accordance with established rules, regulations and departmental policies.
• Ability to use discretion in handling sensitive materials and other confidential information.
• Ability to maintain effective working relationships with fellow employees and with members of the general public.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER