Office Assistant I

Macon-Bibb County Consolidated Government; Macon (GA); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Deferred Compensation Plan

Flexible Spending Account(s)

Employee Assistance Program

Annual/Sick Leave

Group Life Insurance

401-A Retirement Contribution Plan - 5

Job summary

Macon-Bibb County Consolidated Government invites applications for an Office Assistant I to support the Sheriff’s Office with front-desk duties, message taking, scheduling, and document preparation. This role requires accuracy, discretion with sensitive information, and proficiency in basic computer software.

Qualifications include a high school diploma or equivalent and the ability to pass a department skills test.

Qualifications

• High school diploma or equivalent; or an equivalent combination of education and experience.
• Moderate skill level as evaluated by the Macon-Bibb County administrative test.

Responsibilities

• Answer the telephone, take messages and assist in processing requests from the community and Sheriff's Office staff.
• Maintain the Sheriff's calendar and schedule appointments for the Sheriff with public and agency personnel.
• Compose letters and inter-office memos for the Sheriff.
• Schedule swearing-in ceremonies and award presentations for the Sheriff.
• Purchase office supplies for Administrative Offices.
• Process incoming and outgoing mail.
• Perform general office, clerical, and reception functions.

Skills

Outlook

Excel

Word

Interpersonal skills

Education

High School Diploma

Tools

Microsoft Office

Job description

Summary

• Answer the telephone, take messages and assists in processing requests from the community and different members of the Sheriff's Office.
• Maintain the Sheriff's calendar and schedules appointments for the Sheriff with public and agency personnel.
• Compose letters and inter-office memos for the Sheriff.
• Schedule swearing in ceremonies and ceremonies for the presentation of various awards to be presented by the Sheriff.
• Purchase office supplies for Administrative Offices.
• Process incoming and outgoing mail.
• Perform general office, clerical, and reception functions.

Essential Duties And Responsibilities

• Answer the telephone, take messages and assists in processing requests from the community and different members of the Sheriff's Office.
• Maintain the Sheriff's calendar and schedules appointments for the Sheriff with public and agency personnel.
• Compose letters and inter-office memos for the Sheriff.
• Schedule swearing in ceremonies and ceremonies for the presentation of various awards to be presented by the Sheriff.
• Purchase office supplies for Administrative Offices.
• Process incoming and outgoing mail.
• Perform general office, clerical, and reception functions.

Education, Training and Experience

The Office Assistant I should possess, at a minimum, a high school diploma or equivalent; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.

Necessary Special Requirements

• Must meet the skill level, MODERATE, as evaluated by the Macon-Bibb County administrative test.

Knowledge, Skills, And Abilities

• Knowledge of modern office practices and procedures.
• Knowledge of personal computers and basic office programs such as Outlook, Excel and Word.
• Ability to make priority decisions in accordance with established rules, regulations and departmental policies.
• Ability to use discretion in handling sensitive materials and other confidential information.
• Ability to maintain effective working relationships with fellow employees and with members of the general public.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

• Medical / Dental / Vision plans
• Prescription coverage
• Discounted Fitness centers
• Deferred Compensation Plan
• Flexible Spending Account(s)
• Employee Assistance Program
• Annual/Sick Leave
• Group Life Insurance
• 401-A Retirement Contribution Plan - Matches up to 5%

Do you have a valid Driver's License?

• Yes
• No

Can you pass the basic level skills test and type a minimum of forty (40) word per minute?

• Yes
• No
• Required Question