Office Manager

UST; Seattle (WA); Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

401(k) Retirement Plan with employer–

Medical, dental, and vision insurance

Paid vacation, sick leave, holidays

Job summary

UST in Washington state is seeking an Office Manager to lead day-to-day office operations, vendor management, and cross-functional collaboration. You will help develop processes, coordinate with IT on assets, and support meeting setups, audits, and access controls.

The role demands organizational excellence, a proactive approach, and a customer-service mindset to maintain a professional and efficient workplace in a hybrid environment.

Qualifications

• Associate or bachelor's degree or equivalent experience.
• Prior experience handling office responsibilities, experience in customer service or related field with the corporate environment.
• Knowledge with security badging and access control; ability to troubleshoot general IT issues (video conferencing, Wi-Fi, power supply).

Responsibilities

• Manage day-to-day office operations and procedures; ensure these procedures are being followed by associates.
• Manage vendors/suppliers, agreements, invoices, etc.
• Coordinate with IT department on all technical assets.
• Support teams with meeting setups; catering, supplies, security access, etc.
• Interact with high level leadership, showcasing attention to detail & professionalism.
• Maintain documentation for audits.
• Maintain and update database and other information of employees of assigned account.
• Resolve / address queries of employees on day-to-day basis.
• Implement Workplace Management initiatives as per guidelines.
• Maintain office for audit compliances; prepare for internal/external audits.
• Support office with access controls and CCTV, and complete trainings on platforms.
• Seek resolution of all requests for service with a goal toward exceeding customer expectations.

Skills

Access Control

Compliance Management

Customer Support

Facilities Management

Health and Safety Compliance

Vendor Management

Emergency Response

Education

Associate or bachelor's degree or equivalent experience

Job description

Role description

Office Manager

The Role

UST is searching for a highly organized, self-motivated and energetic office manager. You develop organizational processes and systems for the office personnel. You have an approachable personality and have impeccable time management skills. You also have a positive, optimistic attitude and an active interest in the company's best interest.

What You'll Do

• Manage day-to-day office operations and procedures; ensure these procedures are being followed by associates
• Manage vendors/suppliers, agreements, invoices, etc.
• Coordinate with IT department on all technical assets
• Support teams with meeting setups; catering, supplies, security access, etc.
• Interact with high level leadership, showcasing attention to detail & professionalism
• Maintain documentation for audits
• Maintain and update database and other information of employees of assigned account
• Resolve / address queries of employees on day-to-day basis
• Implement the various Workplace Management initiatives and actions as per the given guidelines
• Maintain office for audit compliances; prepare for internal/external audits
• Support office with access controls and CCTV, and complete trainings on platforms
• Seek resolution of all requests for service with a goal toward exceeding customer expectations

This position description identifies the responsibilities and tasks typically associated with the performance of the position. Other relevant essential functions may be required.

What You Need

• Education
• Associate or bachelor's degree or equivalent experience
• Experience
• Prior experience handling office responsibilities, experience in customer service or related field with the corporate environment
• Skills
• Bonus Skills / Preferred Qualifications
• Prior experience in building management and thrives in the Facility Management environment
• Knowledge with security badging and access control
• Ability to troubleshoot general IT issues; video conferencing, Wi-Fi, battery power supply, etc.

Location & Compensation

Compensation can differ depending on factors including but not limited to the specific office location, role, skill set, education, and level of experience. UST provides a reasonable range of compensation for roles that may be hired in various U.S. markets as set forth below.

Role Location: Hybrid - Washington

Compensation Range:

$50,000-$61,000

Who We Are

Since 1999, UST has worked side by side with the world's best companies to make a powerful impact through transformation. Headquartered in the United States, UST is powered by technology, driven by AI, inspired by people, and led by our purpose, we partner with our clients from design to operation. Our AI-driven digital solutions, proprietary platforms, engineering, R&D, products, and innovation ecosystem turn core challenges into impactful, disruptive business outcomes. With deep industry knowledge and a future-ready mindset, we infuse expertise, innovation, and agility into our clients' organizations-delivering measurable value and positive lasting change for them, their customers, and communities around the world. Together, with 30,000+ employees in 30+ countries, we build for boundless impact-touching billions of lives in the process. Visit us at .

Benefits

Full-time, regular employees accrue a minimum of 10 days of paid vacation per year, receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year), 10 paid holidays, and are eligible for paid bereavement leave and jury duty. They are eligible to participate in the Company's 401(k) Retirement Plan with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance, as well as the following Company-paid Employee Only benefits: basic life insurance, accidental death and disability insurance, and short- and long-term disability benefits. Regular employees may purchase additional voluntary short-term disability benefits, and participate in a Health Savings Account (HSA) as well as a Flexible Spending Account (FSA) for healthcare, dependent child care, and/or commuting expenses as allowable under IRS guidelines. Benefits offerings vary in Puerto Rico.

Part-time employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company's 401(k) Retirement Plan with employer matching.

Full-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company's 401(k) program with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance.

Part-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year).

All US employees who work in a state or locality with more generous paid sick leave benefits than specified here will receive the benefit of those sick leave laws.

Equal Employment Opportunity Statement

UST is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable characteristics protected by law. We will consider qualified applicants with arrest or conviction records in accordance with state and local laws and "fair chance" ordinances.

UST reserves the right to periodically redefine your roles and responsibilities based on the requirements of the organization and/or your performance.

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Skills

Access Control, Compliance Management, Customer Support, Facilities Management, Health and Safety Compliance, Vendor Management, Emergency Response

Benefits

Compensation range: $ 50,000.00 to 61,000.00 per year