Administrative Assistant

UST; Austin (TX); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

401(k) with employer matching

Medical, dental, and vision insurance

Paid time off: vacation, sick days, +

Life insurance and disability coverage

Job summary

UST in Austin, Texas seeks an Administrative Assistant to provide high-level administrative support to executives and the operations team. The role requires on-site presence and strong communication, with responsibilities spanning meeting coordination, travel arrangements, expense reporting, and handling confidential information.

With 2-4 years of experience and a High School Diploma/GED, you will contribute to cross-functional collaboration, document creation, and process improvement while

Qualifications

• 2-4 years of experience in an administrative role or similar
• Understanding how teams integrate with others to achieve objectives
• Ability to guide junior team members informally and solve routine problems

Responsibilities

• Provide administrative support to leaders within a global organization
• Prepare correspondence and create effective charts and presentations
• Screen calls and resolve requests on behalf of supported individuals (as allowed)
• Coordinate meetings, video conferences, and travel via Corporate Travel
• Back up an Executive Assistant during absences and peak periods
• Prepare, submit and track executive expense reports per policy
• Handle confidential information with discretion and build relationships across regions

Skills

Business Operations

Compliance Management

Event Management

Expense Management

Education

High School Diploma/GED

Job description

Administrative Assistant

The Role

This role requires strong communication and interpersonal skills, the ability to manage constant change, and a high level of efficiency and professionalism. The Administrative Assistant will also serve as support to sitewide Executive Assistant and operations team, ensuring seamless continuity of support. This position requires regular on-site presence.

What You'll Do

• Provide administrative support to leaders within a complex, global organization.
• Composes correspondence as required and determines most effective formats for charts, presentations, etc.
• Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized).
• Set up meetings/events, video conferences, and conference calls on/off-site as needed.
• Makes travel arrangements, via the Corporate Travel department.
• May coordinate special arrangements, such as tours for visiting VIPs, award ceremonies, conferences, or moves.
• Executes special research and data analysis tasks. Runs reports and ensures data accuracy. Participates in creating and/or creates departmental procedures and documentation. Performs other special project work.
• Serve as a backup to an Executive Assistant, stepping in seamlessly during absences or periods of high demand.
• Prepare, submit, and track executive expense reports in a timely and accurate manner, ensuring compliance with company policies and resolving discrepancies as needed.
• Act as a trusted point of contact, handling sensitive and confidential information with discretion.
• Build and maintain strong working relationships with executives, stakeholders, and administrative partners across regions and functions.

This position description identifies the responsibilities and tasks typically associated with the performance of the position. Other relevant essential functions may be required.

What You Need

• Education: High School Diploma/GED
• Experience: 2 - 4 Years
• Has developed proficiency in a range of analytical processes or procedures to carry out assigned tasks
• Has a good understanding of how the team integrates with others to achieve objectives
• May provide informal guidance and support to more junior team members
• Provides solutions to problems in situations that are atypical or infrequently occurring based on existing precedents or procedures
• Impacts the quality of own work and its contribution to the team
• Uses communication skills to regularly exchange information

Location & Compensation

Compensation can differ depending on factors including but not limited to the specific office location, role, skill set, education, and level of experience. UST provides a reasonable range of compensation for roles that may be hired in various U.S. markets as set forth below.

Role Location: Austin, Texas

Compensation Range: $36,000-$54,000

Who We Are

Since 1999, UST has worked side by side with the world's best companies to make a powerful impact through transformation. Headquartered in the United States, UST is powered by technology, driven by AI, inspired by people, and led by our purpose, we partner with our clients from design to operation. Our AI-driven digital solutions, proprietary platforms, engineering, R&D, products, and innovation ecosystem turn core challenges into impactful, disruptive business outcomes. With deep industry knowledge and a future-ready mindset, we infuse expertise, innovation, and agility into our clients' organizations-delivering measurable value and positive lasting change for them, their customers, and communities around the world. Together, with 30,000+ employees in 30+ countries, we build for boundless impact-touching billions of lives in the process. Visit us at .

Benefits

Full-time, regular employees accrue a minimum of 10 days of paid vacation per year, receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year), 10 paid holidays, and are eligible for paid bereavement leave and jury duty. They are eligible to participate in the Company's 401(k) Retirement Plan with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance, as well as the following Company-paid Employee Only benefits: basic life insurance, accidental death and disability insurance, and short- and long-term disability benefits. Regular employees may purchase additional voluntary short-term disability benefits, and participate in a Health Savings Account (HSA) as well as a Flexible Spending Account (FSA) for healthcare, dependent child care, and/or commuting expenses as allowable under IRS guidelines. Benefits offerings vary in Puerto Rico.

Part-time employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company's 401(k) Retirement Plan with employer matching.

Full-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company's 401(k) program with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance.

Part-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year).

All US employees who work in a state or locality with more generous paid sick leave benefits than specified here will receive the benefit of those sick leave laws.

Equal Employment Opportunity Statement

UST is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable characteristics protected by law. We will consider qualified applicants with arrest or conviction records in accordance with state and local laws and "fair chance" ordinances.

UST reserves the right to periodically redefine your roles and responsibilities based on the requirements of the organization and/or your performance.

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Skills

Business Operations, Compliance Management, Event Management, Expense Management

Benefits

Compensation range: $ 36,000.00 to 54,000.00 per year