Office Manager

AppleOne Employment Services; Santa Barbara (CA); On-site; USD 39,000 - 55,000; Full time

Benefits offered by this job

Major medical

Dental coverage

Vision coverage

401(k)

Job summary

AppleOne Employment Services is recruiting experienced Office Managers for full-time opportunities across Santa Barbara County, including Santa Barbara, Goleta, and Santa Maria. The role suits highly organized professionals who keep operations running smoothly, support leadership, and coordinate office workflows, acting as a trusted contact for staff, vendors, clients and visitors.

Ideal candidates will contribute to operational efficiency, support multiple departments, and work with leadership

Qualifications

• 3+ years of experience in Office Manager or similar role.
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience supporting multiple departments and coordinating with leadership.

Responsibilities

• Oversee daily office operations and vendor relationships.
• Support calendars, correspondence, reporting, and events for leadership.
• Assist with HR processes, onboarding, payroll support, invoicing, and accounts payable/receivable.

Skills

Office management

Microsoft Office

Communication

Organizational skills

HR support

Payroll coordination

Multitasking

Vendor coordination

Experience 3+ years

Education

Associate's or Bachelor's degree

Tools

QuickBooks

ERP systems

Job description

Job Summary

We are recruiting experienced Office Managers for full-time opportunities throughout Santa Barbara County, including Santa Barbara, Goleta, and Santa Maria. This Office Manager role is ideal for a highly organized administrative professional who enjoys keeping operations running smoothly, supporting leadership, coordinating office workflows, and serving as a trusted point of contact for employees, vendors, clients, and visitors.

This is a strong opportunity for candidates who thrive in professional, team-oriented environments where communication, reliability, and proactive problem solving are valued. Successful Office Managers will have the opportunity to contribute directly to operational efficiency, support multiple departments, and work with leadership teams that rely on strong administrative partnership and attention to detail.

Key Responsibilities

• Oversee daily office operations, administrative functions, office communications, schedules, meetings, supplies, equipment, and vendor relationships.
• Support leadership and staff with calendars, correspondence, reporting, presentations, special projects, travel coordination, and company events.
• Assist with HR-related processes, onboarding, employee records, payroll support, invoicing, accounts payable, and accounts receivable activities as needed.
• Maintain office procedures, improve administrative workflows, and help ensure the office operates efficiently and professionally.
• Serve as a primary point of contact for visitors, clients, vendors, employees, and management while delivering excellent customer service.

Compensation and Benefits

• Pay Range: $28.00 - $40.00 per hour, depending on experience.
• Employment Type: Full-Time, Contract, Contract-to-Hire, and Direct Hire opportunities available.
• Location: Santa Barbara, CA as primary location, with opportunities in Goleta, CA and Santa Maria, CA.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
• AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

Required Qualifications and Skills

• Manage daily office operations, administrative processes, schedules, vendor coordination, and internal office communications.
• Support executive leadership, department teams, employees, clients, and visitors with professionalism and accuracy.
• Coordinate payroll, invoicing, accounts payable, accounts receivable, HR support, reporting, and special projects as needed.
• 3+ years of experience as an Office Manager, Administrative Manager, Operations Coordinator, or similar administrative leadership role.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent organization, multitasking, prioritization, and follow-through skills.
• Strong written and verbal communication skills with a professional customer service mindset.
• Ability to handle confidential information with discretion and sound judgment.
• Experience supporting multiple departments, competing deadlines, and changing priorities in a fast-paced office environment.
• Strong problem-solving skills with the ability to identify process improvements and keep operations on track.

Preferred Qualifications

• Experience with QuickBooks, ERP systems, or other business management software.
• HR, payroll, bookkeeping, invoicing, accounts payable, or accounts receivable experience.
• Experience in professional services, healthcare, manufacturing, construction, nonprofit, or similar business environments.
• Associate's or Bachelor's degree preferred.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.