Office Manager

Epinomics; San Jose (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Epinomics in California is seeking an administrative support professional to assist with bookkeeping, HR, and executive tasks. The ideal candidate will have experience in a startup with a fast-paced environment.

The role involves managing calendars, booking travel, and supporting senior executives efficiently while handling confidential information with discretion. Strong organizational skills and attention to detail are essential for success.

Qualifications

• Previous experience supporting senior executives in a startup.
• Ability to prioritize and manage competing requests effectively.
• Experience in maintaining confidentiality with sensitive information.

Responsibilities

• Assist with bookkeeping and manage company credit cards.
• Oversee facilities and real estate management.
• Handle HR tasks including recruiting and onboarding.
• Manage executive calendars and schedule business trips.
• Coordinate communications and office organization.

Skills

Discretion and independent judgment

Excellent oral and written communication

Impeccable organizational skills

Multi-tasking abilities

Attention to detail

Professional demeanor

Job description

We are a well-funded company, run by Stanford University background people. Convenient location in Palo Alto, CA & sometimes San Jose, CA, and the excitement of starting from scratch but proven business model, deep connections with industry leaders, benefits, and a competitive salary.

Epigenomics is the “software programming” layer sitting on top of our genomic DNA “hardware” and controls the function of all genes, and is a critical driver of many human diseases, including cancer. Our founders invented the technology capable of decoding this programming layer and producing the richest data output of the epigenome with 1000x improvement in cell requirement over existing technologies. This technology was published in top journals and was highlighted in Stanford’s annual report as a top technology.

We have proprietary epigenomics profiling technology and build deep data analytics to unlock the value of this technology for our pharma, biotech customers. We are defining the field of epigenomics with the goal to bring about the era of personalized medicine.

Job Description

Duties and Responsibilities

Help with bookkeeping

Interfaced with our external accounting, payroll, banking, tax, and legal providers, managed company credit cards

Office manager handled facilities and real estate

Ordering and managing food, drinks, and office equipment

General HR: composing a job description, posting a job opening, prescreening candidates, scheduling interviews, and on-boarding a new hire

Financial and legal documents: a trustworthy startup office manager will process all repeat payments and paperwork for new hires

Executive assistance: calendaring meeting and business trips

Manage dynamic and complicated calendars, including meeting planning, scheduling, and conference calls for the team

Manage correspondences including prioritizing and responding to emails, referring/forwarding inbound communiques as needed

Manage filings and office organization

Plan and manage travel schedule, logistics, and other arrangements

Assist with and take on other projects and research as requested, including sales and marketing projects, as needed

Qualifications

Previous experience supporting senior executive(s), preferably in a startup environment of 5 people but growing fast.

Ability to exercise discretion and independent judgment regarding prioritization of appointment and meeting requests

Excellent oral and written communication skills

Impeccable organizational and multi-tasking skills; able to balance multiple competing priorities and complete projects and tasks on-time

Thoroughness and careful attention to detail

Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner; Able to exercise discretion with confidential and sensitive information.