Office Manager

Celero Communications, Inc.; San Jose (CA); On-site; USD 70,000 - 105,000; Full time

Job summary

Celero Communications, Inc. is seeking an organized Office Manager to run day-to-day operations at our San Jose office and support HR, executive help and events as the company scales.

You will host visits from hyperscalers, manage vendors, and coordinate travel, onboarding and workspace setup for a growing engineering and business team. In this role you will create branded materials, maintain an efficient office environment, and drive a positive culture.

Qualifications

• Bachelor's degree or equivalent years of experience.
• 4+ years of experience in office management or administrative roles.
• Advanced proficiency in Microsoft Office Suite, including PowerPoint, Excel and Word.
• Experience working with international and multi-site teams.
• Strong organizational skills and attention to detail across logistics, travel, expenses and scheduling.
• Ability to manage multiple priorities in a fast-paced, changing environment.

Responsibilities

• Maintain a professional, welcoming office that reflects Celero's brand and culture.
• Coordinate customer visits, executive meetings and company events, including logistics for hyperscaler and optical module partner visits.
• Manage day-to-day logistics including supplies, equipment, facilities, furniture, refreshments and storage.
• Own relationships with facilities, furniture, catering and storage vendors.
• Coordinate domestic and international travel arrangements for executives and employees.
• Prepare executive presentations and create branded PowerPoint and Word templates.
• Process expense reports and manage office purchasing.
• Assist with employee onboarding, workspace setup and the new hire experience.
• Support HR processes including interview scheduling and training coordination.
• Help plan and run trade shows, corporate events and team-building activities.

Skills

Office management

Organizational skills

MS Office Suite

Multi-site collaboration

Prioritization

Attention to detail

Education

Bachelor's degree or equivalent experience

Tools

PowerPoint

Excel

Word

Job description

Celero Communications is building the next generation of intelligent optical connectivity for AI infrastructure.

Founded in 2024 by industry pioneers from Broadcom, Inphi, Marvell, and ClariPhy, Celero brings together decades of coherent DSP innovation with a focused mission to deliver the optical performance, power efficiency, and scalability required for tomorrow's AI-driven data centers.

We believe the future of AI infrastructure will be defined not only by speed, but by intelligence, energy efficiency, and the ability to seamlessly move massive amounts of data across increasingly complex networks.

Our mission is to build the technology foundation that makes this possible.

Headquartered in Irvine, California, with engineering teams in Canada and Argentina, Celero develops advanced coherent Digital Signal Processing (DSP) solutions that enable high-bandwidth, low-power optical connectivity for hyperscale AI infrastructure.

About the job

Celero is seeking an organized, proactive Office Manager to run day-to-day operations at our San Jose office and shape the employee and visitor experience as we grow our coherent optical DSP ASIC business. You will be the go-to person for keeping the office running smoothly, a trusted partner to leadership, and a key contributor to a welcoming, well-organized workplace where our engineering and business teams can focus on designing, validating, shipping and selling coherent DSP silicon for AI data center and hyperscale optical connectivity. Day to day, you will host customer visits from hyperscalers and optical module makers, manage vendors and supplies, coordinate executive travel and meetings, build branded presentations and templates, process expenses and purchasing, and support onboarding, interview scheduling and events. This is a full-time, onsite role at our San Jose site, working across operations, HR, executive support and corporate events, and partnering with colleagues in Irvine, Canada and Córdoba, Argentina as the company scales.

Key Responsibilities

• Office Environment: Maintain a professional, welcoming office that reflects Celero's brand and culture. Keep shared spaces, labs-adjacent areas and meeting rooms organized and ready for teams and guests.
• Customer Visits and Meetings: Coordinate customer visits, executive meetings and company events, including logistics for hyperscaler and optical module partner visits. Prepare the space, schedules and hospitality so every visit runs smoothly.
• Office Logistics: Manage day-to-day logistics including supplies, equipment, facilities, furniture, refreshments and storage. Anticipate needs and solve problems before they affect the team.
• Vendor Management: Own relationships with facilities, furniture, catering and storage vendors. Track service, cost and responsiveness to keep operations reliable.
• Travel Coordination: Coordinate domestic and international travel arrangements for executives and employees, including trips to customer, partner and multi-site team locations
• Executive Presentations and Templates: Prepare executive presentations and create branded PowerPoint and Word templates. Keep company materials consistent, polished and easy for teams to reuse.
• Expenses and Purchasing: Process expense reports and manage office purchasing. Keep records accurate and timely and follow company approval practices.
• Onboarding and Workspace Setup: Assist with employee onboarding, workspace setup and the new hire experience. Make sure new engineers and staff have what they need from day one.
• HR Process Support: Support HR processes including interview scheduling and training coordination. Keep candidates, interviewers and trainers informed and organized.
• Events and Culture: Help plan and run trade shows, corporate events and team-building activities. Contribute to a positive, collaborative culture and support cross-functional administrative needs as the company scales.

Basic Qualifications

• Education: Bachelor's degree, or equivalent years of experience
• Experience: 4+ years of experience in office management or administrative roles
• Microsoft Office Proficiency: Advanced proficiency in Microsoft Office Suite, including PowerPoint, Excel and Word
• Multi-Site Collaboration: Experience working with international and multi-site teams
• Organization and Detail: Strong organizational skills and attention to detail across logistics, travel, expenses and scheduling
• Prioritization: Ability to manage multiple priorities in a fast-paced, changing environment

Preferred Qualifications

Experience with one or more of the following:

• Startup environment experience
• Semiconductor or tech company experience
• Hosting customer visits at a semiconductor, optical networking or data center technology company
• Working with multi-site teams in the U.S., Canada and Argentina
• HR experience, such as onboarding, interview scheduling or training coordination
• Planning trade shows and corporate events

What Makes You Successful:

• You are a self-starter who takes ownership without waiting to be asked
• You solve problems before they come up and bring structure where it is needed
• You stay calm and effective when priorities shift quickly
• You bring high emotional intelligence and a team-first mindset
• You are comfortable building processes in a startup with limited infrastructure
• You work well across functions and time zones with a global team
• You pay close attention to detail and follow through reliably

Why Join Celero?

You will join a growing semiconductor start-up at an important stage and make a visible impact on how our San Jose office runs. You will gain exposure to operations, HR, executive support and corporate events while working alongside a collaborative, global team in the heart of Silicon Valley. As we scale our coherent optical DSP business, you will have room to grow your career.

If you're energized by innovation, enjoy solving complex challenges, and want to help define the future of AI connectivity, we'd love to hear from you.

Annual Base Salary Range for US: $70,000 - $105,000 (The final offer will be determined based on job-related skills, experience, qualifications, and location.)

As set forth in Celero Communications, Inc.’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.