Office Manager

Career Group; San Francisco (CA); On-site; USD 80,000 - 90,000; Full time

Job summary

A fast-growing AI startup in San Francisco is seeking an Office Manager to oversee daily operations. This role includes logistics management, vendor relations, and fostering a collaborative workplace culture. Join a dynamic team at a pivotal point of growth with significant opportunities for advancement.

Benefits

Monthly rent stipend if living within a 15-minute walk

401(k)

Opportunity for growth

Vision insurance

Medical insurance

Qualifications

• Some experience in office coordination or admin work is required.
• Must be based in San Francisco for onsite role.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Responsible for all office operations and logistics.
• Maintain a clean and functional office environment.
• Manage vendor relationships and coordinate events.

Skills

Initiative

Problem Solving

Interpersonal Skills

Organizational Skills

Communication Skills

Job description

Direct message the job poster from Career Group

We’re a fast-growing AI startup building the most advanced conversational AI agents for the enterprise. With over $100M raised from leading investors and a customer base that includes some of the most well-known tech companies, we’re scaling quickly—and so is our team.

We’re currently about 100 employees and expanding. As we grow, we’re looking for an Office Manager who’s proactive, resourceful, and excited to take full ownership of our in-person office operations.

Schedule: In-office, Monday–Friday, 9:00am–5:00/6:00pm

Compensation: $80–90k base

• $500 monthly rent stipend if you live within a 15-minute walk of the office
• 401(k)
• Significant opportunity for growth as we scale to a 220+ person HQ

About the Role:

As our Office Manager, you’ll report to the Executive Assistant and take full responsibility for creating a high-functioning, welcoming, and productive office environment. You’ll own logistics, vendor management, events, office maintenance, and everything that makes the day-to-day run smoothly for our high-performing team.

We are looking for someone who:

• Takes initiative without being asked
• Solves problems quickly and independently
• Thrives in a fast-moving, highly ambitious environment
• Has a strong work ethic and high attention to detail
• Is deeply reliable, efficient, and energized by supporting a growing team

Key Responsibilities:

• Serve as the go-to person for all office operations and logistics
• Maintain a clean, professional, and functional office environment
• Manage vendor relationships, supplies, meal delivery, and event logistics
• Coordinate conference rooms, office maintenance, and building communications
• Own onboarding logistics including workstations, IT equipment, and welcome setup
• Organize and support company events, offsites, and special projects
• Help foster a strong and collaborative workplace culture

What We're Looking For:

• Based in San Francisco (this is a 5-day onsite role)
• Some relevant experience in office coordination, recruiting coordination, or admin work
• Strong interpersonal and communication skills
• Extremely organized and able to manage multiple priorities
• Fast learner, forward thinker, and deeply service-oriented
• A high-growth mindset and desire to grow with the company

Why This Role Matters:

This is a unique opportunity to join a company at an inflection point. The right person will have significant room to grow, gain exposure across the business, and help shape the foundation of a fast-growing company’s workplace experience. You'll work alongside a team of incredibly smart, driven individuals who care deeply about their work—and about building something meaningful together

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San

Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

https://careergroupcompanies.com/california-privacy-notice/.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Human Resources

• Industries

  Technology, Information and Media and Software Development

Referrals increase your chances of interviewing at Career Group by 2x

Inferred from the description for this job

Vision insurance

Medical insurance

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