Office Manager / Recruiting Coordinator

Gridmatic; Cupertino (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

Gridmatic, a high-growth startup in energy, is seeking an Office Manager and Recruiting Coordinator to ensure smooth office operations and support the hiring process. This dual role involves managing candidates, coordinating interviews, and overseeing daily office functions, contributing to a collaborative and dynamic workplace culture.

Benefits

Continuing Education Opportunities

Flexible PTO

Medical, Dental and Vision plans

Pre-Tax commuter benefits

$1500/year non-profit donation matching

Home Office Stipend

401K contribution match up to 4%

Company-paid parental leave

Company Paid Life Insurance

Qualifications

• 1+ years of experience in a fast-paced environment, ideally startups.
• Ability to manage multiple priorities simultaneously.

Responsibilities

• Coordinate interviews and maintain candidate communication.
• Manage office operations and maintain a welcoming environment.
• Assist with administrative tasks for the executive team.

Skills

Organizational skills

Communication

Problem-solving

Attention to detail

Education

Bachelor's degree preferred

Tools

Applicant tracking systems (ATS)

Job description

The Company

Gridmatic Inc. is a high-growth startup with offices in the Bay Area and Houston that is accelerating the clean energy transition by applying our expertise in data, machine learning, and energy to power markets. We are the rare startup that has multiple years of profitability without raising venture capital. Gridmatic is a great place to work with a culture that values teamwork, continuous learning, diversity, and inclusion. We move quickly and fix things. We are environmentally and data-driven, with a growth-oriented, academic mindset. We value integrity as much as excellence.

We're seeking a versatile and proactive Office Manager and Recruiting Coordinator to manage our day-to-day office operations and support our recruiting team. This dual role is perfect for someone who thrives in a fast-paced startup environment and enjoys wearing multiple hats. You'll be instrumental in maintaining a welcoming workplace culture while helping us attract and hire top talent.

Recruiting Coordination (60%)

- Serve as primary point of contact for candidates throughout the interview process.

- Schedule interviews (virtual and in-person) across multiple time zones and complex calendars for all open roles.

- Maintain candidate pipeline visibility and update tracking systems daily.

- Manage candidate correspondence, ensuring timely and professional communication, focusing on positive candidate experience.

- Work with hiring managers to collect candidate feedback and manage Lever pipeline.

- Support recruiting team with data management for career fairs, conferences, and other external events.

- Be the primary point of contact with external recruiters.

Office Management (30%)

- Serve as the primary point of contact for building management and service providers.

- Coordinate office maintenance, repairs, and improvements.

- Oversee daily office operations and facilities management, ensuring a welcoming and productive work environment.

- Act as the primary point of contact for employees on office-related issues.

- Assist with planning company offsites and events.

- Greet and welcome external guests and candidates.

Administrative Support (10%)

- Assist executive team with calendar scheduling and other administrative tasks.

- Manage calendar invites for reoccurring company meetings.

Qualifications

• Ability to be on-site at our Cupertino office five days a week.
• 1+ year(s) experience working in a fast-paced environment, ideally at high-growth startups.
• Strong organizational skills with ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving abilities.
• Experience with applicant tracking systems (ATS) or similarly complex systems, we use Lever.
• Bachelor's degree preferred or equivalent recruiting, HR, or relevant administrative work experience.

$80,000 - $110,000 a year

You will also receive Stock Options (ISOs)

Taking care of you today:

- Continuing Education Opportunities

- Flexible PTO

- Medical, Dental and Vision plans with competitive employer contributions

- Pre-Tax commuter benefits

- $1500/year non profit donation matching program through Millie

- Home Office Stipend

Protecting your future for you and your family:

- 401K contribution match up to 4%

- Company-paid parental leave

- Company Paid Life Insurance

FAQ

What’s your policy on remote work?

We value the ability to work and collaborate in-person in our early stage as a startup, so Gridmatic will ask you to be in office 5 days a week for this role.

Join our team and make a difference! Click below or email us at [e-mail].