Office Manager

Team Contractors TX; Rockwall (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

On-site parking

Health benefits

Job summary

Team Contractors TX is seeking an organized Office Manager to oversee daily operations at our Rockwall, TX office. This full-time on-site role supports project teams, vendors, and staff, ensuring efficient administrative processes and accurate documentation.

The ideal candidate will have strong communication skills, proficiency in QuickBooks and MS Office, and the ability to work independently in a fast-paced construction environment. On-site hours are 8am–4pm, Monday to Friday.

Qualifications

• Minimum high school diploma or equivalent required.
• Experience in office administration and support roles preferred.
• Proficiency with QuickBooks Online and MS Office suite required.
• Strong organizational, communication, and multitasking abilities.
• Ability to work on-site full time in Rockwall; construction context beneficial.

Responsibilities

• Oversee daily office operations to support projects and business activities.
• Manage administrative tasks, records, and documentation.
• Coordinate schedules, meetings, and vendor relationships.
• Support basic accounting tasks including AR/AP and invoicing.
• Maintain organized office environment and assist with onboarding.

Skills

Communication

Office Admin

Office Software

Time management

Detail oriented

On-site

Office management

Education

Education

High school diploma

Business admin cert

Tools

QuickBooks

MS Office

Excel

Microsoft Live Meeting

Job description

Company Description

Team Contractors TX specializes in commercial office builds and improvements, supporting clients through every stage of the construction process. The company provides services in pre-construction planning, capital improvements, tenant improvements, and new construction. With a focus on quality, efficiency, and client satisfaction, Team Contractors TX delivers tailored solutions for modern office environments. The team works closely with clients to ensure projects are completed on time, within budget, and to professional standards.

Role Description

The Office Manager is a full-time, on-site role based in rockwall, TX, responsible for overseeing daily office operations to support construction projects and business activities. This role manages administrative processes, organizes documentation and records, coordinates schedules and meetings, and ensures efficient use of office equipment and supplies. The Office Manager serves as a primary point of contact for internal teams and external partners, providing professional customer service and facilitating clear communication across the organization. Additional responsibilities include assisting with vendor coordination, supporting basic accounting or invoicing tasks, and maintaining an organized, safe, and productive office environment.

Qualifications

• Strong Communication and Customer Service skills to interact effectively with team members, clients, and vendors.
• Office Administration and Administrative Assistance experience to manage records, scheduling, and day-to-day workflows.
• Proficiency with Office Equipment and standard office software (e.g., email, word processing, spreadsheets) to support operational needs.
• Organizational and time-management skills to handle multiple tasks, prioritize workload, and meet deadlines.
• Attention to detail and accuracy in documentation, data entry, and basic financial or invoicing support.
• Ability to work on-site full time in Mesquite, TX and collaborate with construction and project teams.
• Prior experience in an office management or administrative role; experience in construction or related industries is beneficial.
• High school diploma or equivalent required; additional coursework or certification in business administration or office management is a plus.

Office Manager

Location: Rockwall, TX

Job Type: Full-Time 8am – 4pm Monday - Friday

Job Description: We are seeking a highly organized and proactive Office Manager to join our team. The ideal candidate will ensure the smooth operation of our office by managing administrative tasks, supporting staff, and maintaining a productive work environment.

Key Responsibilities

Oversee day-to-day office operations and ensure a tidy, organized workspace.

Manage office supplies, equipment, and vendor relationships.

Perficient in QuickBooks online

Accounts Receivable/ Accounts Payable

AIA Contracts/ Progress Billing/ Pay Applications

Sub-Contractors agreements/ 1099’s

Reconcile CC accounts & bank accounts

Create Job folders for projects and receive estimates from Sub-Contractors

Coordinate and support office events and meetings.

Assist with onboarding new employees and provide administrative support to staff.

Handle incoming and outgoing communications, including mail and phone calls.

Qualifications:

Proven experience as an Office Manager or in a similar administrative role.

Excellent organizational and multitasking skills.

Strong communication and interpersonal abilities.

Proficiency in office software: QuickBooks, MS Office, Excell spread sheets, Microsoft live Meeting

Ability to work independently and as part of a team.