Office Manager

Stpatrickkc; Raytown, Northern (MO, KY); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical, dental & vision

STD/LTD paid by employer

403b and pension plans

Paid time off (Vacation & Sick)

Paid Holidays

Job summary

Catholic Cemeteries Association, based at Mount Olivet Cemetery in Raytown, MO, seeks an Office Manager to supervise financial operations and HR duties. This full-time, in-office role reports to the General Manager and requires oversight of budgeting, banking, risk management, and HR functions.

The position emphasizes strong accounting experience, internal controls, payroll handling, and coordinating insurance while maintaining confidentiality and professional relationships with parishes and the

Qualifications

• Undergraduate degree in business or accounting is required.
• Minimum three years’ experience in accounting, bookkeeping and office administration; non-profit preferred.
• Intermediate skills in QuickBooks, Word and Excel; Mac/PC compatibility.

Responsibilities

• Maintain bookkeeping records and oversee budget processes with leaders and board.
• Prepare monthly, quarterly, and annual financial reports.
• Direct cash management including deposits and bank reconciliations.
• Coordinate liability and property insurance and workers' comp.
• Perform core HR tasks: payroll, onboarding/offboarding, benefits, timekeeping, leaves.
• Oversee daily office procedures and burial operations.

Skills

Communication

Organizational skills

Problem-solving

Multi-tasking

Confidentiality

Education

Undergraduate degree in business or accounting

Tools

QuickBooks

Microsoft Word

Microsoft Excel

Job description

Description

Office Manager

Mount Olivet Cemetery - Raytown, MO

Full Time - Non Exempt

Description

Catholic Cemeteries Association, based at Mount Olivet Cemetery in Kansas City, Missouri, is seeking an Office Manager. This full-time, in-office position reports to the General Manager and is responsible for overseeing the cemeteries' financial operations, including budgeting, banking relationships, stewardship, insurance and risk management, as well as human resources functions.

Duties/Responsibilities:

• Maintain bookkeeping records.
• Prepare, administer, and review budget process in collaboration with General Manager, Executive Directors and the cemetery board, subject to review and/or approval.
• Prepare monthly, quarterly, and annual financial reports.
• Direct cash management to include deposits, bank reconciliations, and managing disbursements.
• Maintain sound banking relationships, including the reconciliation of all banking records.
• Coordinate liability and property insurance, and workers compensation.
• Perform core HR administrative functions such as payroll, onboarding and offboarding, benefits administration, timekeeping, and medical leaves such as STD and/or FMLA.
• Process all at-need and Pre-need documents in Nexus.
• Oversee day-to-day procedures and burials.
• Manages office staff.

Knowledge, Skills, Abilities:

• Handle confidential information with integrity.
• Develop and maintain productive relationships with Parishes and Catholic Community.
• Work independently, seeking direction when needed.
• Strong verbal and written communication skills.
• Exercise planning and organizational skills and meet deadlines through problem-solving and multi-tasking.
• Adapt to change; participate in and support process improvement.

Qualifications:

• Undergraduate degree in business or accounting.
• Minimum three years’ experience in accounting, bookkeeping and office administration or closely related field; non-profit is preferred.
• Intermediate skills in QuickBooks, Word and Excel; work equally well with Mac and PC software.
• A practicing Catholic in good standing with the Church is highly preferred; a person of the Christian faith who supports the mission and ministry of Catholic Cemeteries is required.

Mount Olivet Cemetery Association offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous Vacation and Sick leaves, plus paid Holidays.

Requirements

Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.