Office Manager

Socket.dev; Raytown (MO); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical, dental and vision plans

STD/LTD fully paid by employer

403b + defined benefit pension

Job summary

Catholic Cemeteries Association, based at Mount Olivet Cemetery in Raytown, Missouri, seeks an Office Manager to oversee financial operations, budgeting, banking relationships, insurance and risk management, and human resources. This full-time, in-office position reports to the General Manager and supports day-to-day cemetery operations.

Qualifications include a business or accounting degree and 3+ years in accounting/office administration, with nonprofit experience preferred.

Qualifications

• Undergraduate degree in business or accounting.
• Minimum three years' experience in accounting, bookkeeping and office administration or closely related field; non-profit is preferred.
• Intermediate skills in QuickBooks, Word and Excel; works well with Mac and PC.

Responsibilities

• Maintain bookkeeping records.
• Prepare, administer, and review budget process in collaboration with General Manager and cemetery board.
• Prepare monthly, quarterly, and annual financial reports.
• Direct cash management including deposits, bank reconciliations, and disbursements.
• Coordinate liability and property insurance, and workers compensation.
• Perform core HR administrative functions including payroll, onboarding/offboarding, benefits administration, timekeeping, and medical leaves.

Skills

Confidentiality

Verbal and written communication

Planning and organization

Independent work

Adaptability

Relationship building

Education

Undergraduate degree in business or accounting

Tools

QuickBooks

Word

Excel

Job description

Office Manager

Mount Olivet Cemetery - Raytown, MO

Full Time - Non Exempt

Description

Catholic Cemeteries Association, based at Mount Olivet Cemetery in Kansas City, Missouri, is seeking an Office Manager. This full-time, in-office position reports to the General Manager and is responsible for overseeing the cemeteries' financial operations, including budgeting, banking relationships, stewardship, insurance and risk management, as well as human resources functions.

Mount Olivet Cemetery Association offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous Vacation and Sick leaves, plus paid Holidays.

Duties/Responsibilities

• Maintain bookkeeping records.
• Prepare, administer, and review budget process in collaboration with General Manager, Executive Directors and the cemetery board, subject to review and/or approval.
• Prepare monthly, quarterly, and annual financial reports.
• Direct cash management to include deposits, bank reconciliations, and managing disbursements.
• Maintain sound banking relationships, including the reconciliation of all banking records.
• Coordinate liability and property insurance, and workers compensation.
• Perform core HR administrative functions such as payroll, onboarding and offboarding, benefits administration, timekeeping, and medical leaves such as STD and/or FMLA.
• Process all at-need and Pre-need documents in Nexus.
• Oversee day-to-day procedures and burials.
• Manages office staff.

Knowledge, Skills, Abilities

• Handle confidential information with integrity.
• Develop and maintain productive relationships with Parishes and Catholic Community.
• Work independently, seeking direction when needed.
• Strong verbal and written communication skills.
• Exercise planning and organizational skills and meet deadlines through problem-solving and multi-tasking.
• Adapt to change; participate in and support process improvement.

Requirements

Qualifications:

• Undergraduate degree in business or accounting.
• Minimum three years' experience in accounting, bookkeeping and office administration or closely related field; non-profit is preferred.
• Intermediate skills in QuickBooks, Word and Excel; work equally well with Mac and PC software.
• A practicing Catholic in good standing with the Church is highly preferred; a person of the Christian faith who supports the mission and ministry of Catholic Cemeteries is required.

Benefits

• medical, dental and vision plans
• STD/LTD fully paid by the employer
• retirement plans including a 403b plan and a defined benefit pension plan
• Paid time off includes generous Vacation and Sick leaves, plus paid Holidays.

Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.