Office Manager

Mount Olivet Cemetery Associat; Raytown (MO); On-site; USD 48,000 - 64,000; Full time

Job summary

Mount Olivet Cemetery Association in Raytown, MO seeks an Office Manager to oversee financial operations, budgeting, HR and office administration in a full-time, in-office capacity. The role reports to the General Manager and supports the cemetery's financial health and risk management.

The ideal candidate has a degree in business or accounting and at least three years in accounting, bookkeeping and admin, with preference for nonprofit experience and Catholic mission alignment.

Qualifications

• Undergraduate degree in business or accounting required.
• Minimum three years’ experience in accounting, bookkeeping and office administration.
• Non-profit experience preferred; Catholic affiliation is valued.

Responsibilities

• Maintain bookkeeping records.
• Prepare, administer, and review budget process with General Manager and board.
• Prepare monthly, quarterly, and annual financial reports.
• Direct cash management, deposits, and disbursements; reconcile banking records.
• Coordinate liability and property insurance and workers' compensation.
• Perform core HR admin functions: payroll, onboarding/offboarding, benefits, timekeeping, leaves.
• Process all at-need and Pre-need documents in Nexus.
• Oversee day-to-day procedures and burials.
• Manage office staff.

Skills

Accounting

Bookkeeping

Payroll

Budgeting

Financial reporting

HR administration

Office administration

Microsoft Word

Microsoft Excel

Education

Undergraduate degree in business or accounting

Tools

QuickBooks

Excel

Word

Job description

Description

Office Manager

Mount Olivet Cemetery - Raytown, MO

Full Time - Non Exempt

Description

Catholic Cemeteries Association, based at Mount Olivet Cemetery in Kansas City, Missouri, is seeking an Office Manager. This full-time, in-office position reports to the General Manager and is responsible for overseeing the cemeteries' financial operations, including budgeting, banking relationships, stewardship, insurance and risk management, as well as human resources functions.

Duties/Responsibilities:

• Maintain bookkeeping records.
• Prepare, administer, and review budget process in collaboration with General Manager, Executive Directors and the cemetery board, subject to review and/or approval.
• Prepare monthly, quarterly, and annual financial reports.
• Direct cash management to include deposits, bank reconciliations, and managing disbursements.
• Maintain sound banking relationships, including the reconciliation of all banking records.
• Coordinate liability and property insurance, and workers compensation.
• Perform core HR administrative functions such as payroll, onboarding and offboarding, benefits administration, timekeeping, and medical leaves such as STD and/or FMLA.
• Process all at-need and Pre-need documents in Nexus.
• Oversee day-to-day procedures and burials.
• Manages office staff.

Knowledge, Skills, Abilities:

• Handle confidential information with integrity.
• Develop and maintain productive relationships with Parishes and Catholic Community.
• Work independently, seeking direction when needed.
• Strong verbal and written communication skills.
• Exercise planning and organizational skills and meet deadlines through problem-solving and multi-tasking.
• Adapt to change; participate in and support process improvement.

Qualifications:

• Undergraduate degree in business or accounting.
• Minimum three years’ experience in accounting, bookkeeping and office administration or closely related field; non-profit is preferred.
• Intermediate skills in QuickBooks, Word and Excel; work equally well with Mac and PC software.
• A practicing Catholic in good standing with the Church is highly preferred; a person of the Christian faith who supports the mission and ministry of Catholic Cemeteries is required.

Mount Olivet Cemetery Association offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous Vacation and Sick leaves, plus paid Holidays.

Requirements

Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.