Office Manager

Lee Hecht Harrison Nederland B.V.; Phoenix (AZ); On-site; USD 41,000 - 55,000; Full time

Job summary

Lee Hecht Harrison Nederland B.V. seeks an experienced Office Manager in Phoenix, AZ to serve as the operational backbone of the office, ensuring daily functions run smoothly while delivering a welcoming and professional experience for employees, clients, and visitors.

The ideal candidate is highly organized, proactive, and comfortable wearing multiple hats, overseeing operations, supporting leadership, coordinating events, and fostering a positive workplace culture within a dynamic team.

Qualifications

• 2+ years of experience in an Office Manager or similar role.
• Exceptional verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).

Responsibilities

• Oversee daily office operations and administrative functions.
• Serve as the primary point of contact for visitors, clients, vendors, and staff.
• Manage incoming calls, emails, and inquiries; direct inquiries appropriately.
• Coordinate meetings, conference room scheduling, events, and team functions.
• Maintain office supply inventory and manage vendor relationships.
• Support onboarding activities for new employees and workspace preparation.
• Assist leadership with calendar management, travel arrangements, and special projects.
• Monitor office budgets, approve routine expenses, and process invoices.
• Create and maintain office procedures to improve workflow and productivity.

Skills

Office management experience

Verbal and written communication

Customer service mindset

MS Office proficiency

Tools

Microsoft Office Suite

Job description

Office Manager

Phoenix, AZLHH is partnering with a growing professional services firm in Phoenix to identify an experienced Office Manager who thrives in a fast-paced, people-focused environment. This role will serve as the operational backbone of the office, ensuring daily business functions run smoothly while creating a welcoming and professional experience for employees, clients, and visitors.

The ideal candidate is highly organized, proactive, and enjoys wearing multiple hats. You'll oversee office operations, support leadership, coordinate events, and help foster a positive workplace culture across a dynamic and collaborative team.

Key Responsibilities

• Oversee daily office operations and administrative functions to ensure efficiency and organization
• Serve as the primary point of contact for visitors, clients, vendors, and internal staff
• Manage incoming phone calls, emails, and correspondence while directing inquiries appropriately
• Coordinate meetings, conference room scheduling, company events, and team functions
• Maintain office supply inventory and manage vendor relationships for office services and equipment
• Support onboarding activities for new employees, including workspace preparation and office orientation
• Assist leadership with calendar management, travel arrangements, and special projects as needed
• Monitor office budgets, approve routine expenses, and process invoices
• Create and maintain office procedures to improve workflow and enhance productivity
• Help cultivate a professional, positive, and welcoming office environment

Qualifications

• 2+ years of experience in an Office Manager, Administrative Manager, Executive Assistant, or similar role
• Exceptional verbal and written communication skills
• Strong customer service mindset with the ability to interact professionally at all organizational levels
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word
• Excellent organizational skills with the ability to prioritize multiple tasks and deadlines
• Self-motivated, detail-oriented, and capable of working independently
• Experience coordinating office events, vendors, and facilities is highly preferred

Why You'll Love This Opportunity

• Competitive pay ranging from $30-$40 per hour depending on your experience
• Stable Monday-Friday schedule
• Collaborative and team-oriented culture
• Opportunity to make a direct impact on office operations and employee experience
• Long-term growth potential with a successful and expanding organization

Schedule: Monday-Friday, 8:00 AM - 5:00 PM
Location: Onsite in Phoenix, AZ 85016

Pay Details: $30.00 to $40.00 per hour

Search managed by: Erin Fuqua

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.