Office Manager

MWH Constructors; Phoenix (AZ); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking an Office Manager to enhance the efficiency of its Phoenix office. This role is crucial for ensuring smooth operations, supporting HR initiatives, and maintaining a welcoming environment. With a commitment to employee well-being, the company offers a supportive atmosphere where your contributions can make a significant impact. Join a team dedicated to building infrastructure that improves lives and communities, and enjoy a range of benefits including health coverage and a 401(k) plan with matching. If you thrive in a dynamic environment and value teamwork, this opportunity is perfect for you.

Benefits

Health & Welfare Benefits

100% Company-Paid Life Insurance

Paid Time Off

401(k) with Company Matching

Qualifications

• Minimum of 5 years as an Office Manager or Executive Assistant.
• Proficiency in Microsoft Office and Outlook required.

Responsibilities

• Ensure efficient office operations and support onboarding for new hires.
• Manage relationships with vendors and prepare materials for meetings.

Skills

Microsoft Office

Outlook

Interpersonal Skills

Customer Service

Organizational Skills

Confidentiality

Education

High School Diploma

2- or 4-year Degree

Job description

About MWH

MWH is a leading water and wastewater treatment-focused general contractor in the US with a rich history dating back to the 19th century. Driven by the mission of Building a Better World, our teams are rapidly expanding nationwide.

We are committed to our team's well-being and growth, offering a supportive work environment, opportunities for advancement, and the chance to contribute to impactful projects. Your expertise and ambition are valued here.

The work we do matters. The infrastructure we build improves lives, communities, and ecosystems. If you're passionate about this, we want to hear from you!

About the Role

MWH is seeking a qualified Office Manager to support and ensure the smooth operation of our corporate office in Phoenix, AZ. The Office Manager is a vital team member responsible for various administrative and operational tasks.

Essential Functions

Office Operations

• Represent the company at reception; greet visitors and support employees, clients, vendors.
• Ensure efficient office operations.
• Develop and communicate intra-office messages, streamline procedures, manage supplies, and administer site badging.
• Handle routine administrative duties like accounts payable, expense reports, and requisitions.
• Manage maintenance, mailings, shipping, supplies, and errands.
• File documents, fax, copy, print, and distribute mail.
• Coordinate meetings and prepare draft minutes.
• Assist with scheduling, calendar updates, and travel arrangements.
• Maintain the office environment, including kitchen and storage areas.
• Create and maintain records, charts, spreadsheets, and databases.
• Oversee special projects and keep leadership informed.
• Manage relationships with vendors and service providers.
• Prepare materials for meetings and ensure equipment operation.

Human Resources Support

• Support onboarding for new hires, including logistics, office tours, and safety orientations.
• Maintain new hire paperwork and ensure compliance.
• Assist new employees and support HR initiatives.
• Maintain employee records and support interview processes.
• Participate in office orientations and engagement events.
• Monitor organizational charts, contact lists, and seating arrangements.
• Serve as a liaison for employee concerns and policy questions.
• Ensure compliance with HR regulations.
• Assist with offboarding logistics.
• Handle sensitive information with confidentiality.

Basic Qualifications

• Minimum of 5 years as an Office Manager or Executive Assistant.
• High School diploma or equivalent.
• Proficiency in Microsoft Office and Outlook.
• Ability to work onsite five days a week.
• Experience supporting diverse administrative tasks independently.
• Organized, flexible, proactive, and able to meet deadlines.
• Discretion with confidential information.
• High-quality work under pressure.
• Excellent interpersonal and customer service skills.

Preferred Qualifications

• Experience in a professional services firm, especially engineering or construction.
• 2- or 4-year degree preferred.

Benefits

• Health & welfare benefits including medical, dental, and vision.
• 100% company-paid life insurance, AD&D, disability, and employee assistance programs.
• Voluntary benefits at discounted rates.
• Paid Time Off (15 days/year), sick leave, parental leave, and holidays.
• 401(k) with company matching up to 4%.

MWH Constructors is a global heavy civil construction company focusing on water and wastewater infrastructure, delivering value through integrated design and construction services.

We are an Equal Opportunity Employer, including disabled and veterans. All positions require pre-employment screening, including drug and background checks.

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