Office Manager

Clutch; Pennsylvania; Hybrid; USD 32,000 - 42,000; Full time

Job summary

Clutch Creative, a staffing agency, seeks an experienced Office Manager to oversee the on-site experience at its headquarters. The role reports to leadership and ensures a warm, seamless environment for associates, clients, and guests.

Work under a hybrid model with on-site Tuesdays and 1–2 additional days as needed, supporting CFO and HR tasks, events, and client logistics in a fast-paced agency setting.

Qualifications

• Background in office management, hospitality, or client relations.
• Exceptional organization, task prioritization, and attention to detail.
• Ability to work on-site every Tuesday, plus 1–2 additional days as needed.

Responsibilities

• Hospitality & Office Experience: Greet visitors, maintain public spaces/amenities, and manage logistics for client meetings, pitches, and events.
• Facilities & Operations: Partner with the CFO on building maintenance and equipment, oversee supply inventory, manage deliveries, and handle the agency voicemail.
• Executive & HR Support: Assist select C‑Suite leaders and support HR tasks (key cards, org charts, birthday emails, spot bonuses).
• Culture & Travel: Lead the Culture Committee, order agency swag, manage transit benefits, and coordinate business travel.
• Client Care: Maintain a client profile system tracking preferences, dietary needs, and special milestones.

Skills

Hospitality

Office management

Client relations

Executive support

Organization

Tools

MS Office

G Suite

Job description

Role: Office Manager

Classification: Full-Time (30 hrs/week)

Schedule: Mon–Thurs, 9:0 a.m. — 5:30 p.m.

Hybrid/On-site/Remote: Hybrid (On-site Tuesdays; additional days as needed)

Clutch Creative is a rapidly growing staffing agency. We support our clients by identifying unreachable talent that helps their businesses grow. Our candidates work with us because they know we have the best opportunities available to them and will help them navigate their next career move. We care, we’re honest, and we hustle—that’s what makes us Clutch.

Clutch is looking for an experienced Office Manager for an award‑winning independent advertising and PR agency. This role oversees the in‑person experience at headquarters, ensuring associates, clients, and guests enjoy a warm, seamless, and elevated environment.

Responsibilities:

• Hospitality & Office Experience: Greet visitors, maintain public spaces/amenities, and manage logistics for client meetings, pitches, and events.
• Facilities & Operations: Partner with the CFO on building maintenance and equipment, oversee supply inventory, manage deliveries, and handle the agency voicemail.
• Executive & HR Support: Assist select C‑Suite leaders and support HR tasks (key cards, org charts, birthday emails, spot bonuses).
• Culture & Travel: Lead the Culture Committee, order agency swag, manage transit benefits, and coordinate business travel.
• Client Care: Maintain a client profile system tracking preferences, dietary needs, and special milestones.

Qualifications:

• Background in office management, hospitality, or client relations.
• Exceptional organization, task prioritization, and attention to detail.
• Ability to work on-site every Tuesday, plus 1–2 additional days as needed.

Please read: Contact from Clutch employees will always come from the domain @clutchnow.com ONLY and we will always provide a phone number where you can contact us. Clutch will NEVER present a job offer without a verbal or video interview and we will never ask you to transfer or pay money to get hired. If you are skeptical about any email or job offer, please reach out to us directly.