Event Coordinator

Clutch; New York (NY); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Clutch Creative is seeking a Senior Events Coordinator for an experiential production agency client. Based in New York, the role blends live event production, brand activations, and immersive experiences with hybrid on-site collaboration.

You will manage end-to-end event campaigns, coordinate with vendors, track timelines, and present post-event insights while staying on top of industry trends and new business opportunities.

Qualifications

• Bachelor's degree in Marketing, Advertising, or Communications.
• 2+ years of experience in events, experiential agency settings.
• Experience across multiple industries, including entertainment.
• Red carpet events or premieres experience strongly preferred.
• Proven track record overseeing events, planning, scheduling, and vendor relations.
• Experience with project management and production software tools.
• Proficient with Microsoft Office Suite and Google Suite.
• Able to stand for long periods and life at least 20 lbs.
• Available for on-site work, including evenings or weekends.

Responsibilities

• Oversee production and execution of live events, brand activations, and immersive experiences.
• Collaborate with teams to ensure seamless on-site execution and vendor communications.
• Manage campaigns, including timelines, scheduling, updates, and documentation.
• Prepare and present reports with insights, including post-event recaps.
• Provide on-site logistical support, travel, props, setup, breakdown, and troubleshooting.
• Stay current with trends to contribute insights and new business proposals.

Skills

Event coordination

Vendor management

Project management

On-site execution

Communication

Education

Bachelor's degree in Marketing/Advertising/Communications

Tools

Microsoft Office

Google Workspace

Project management software

Job description

Location: New York, NY (Hybrid)

Clutch Creative is a rapidly growing staffing agency. We support our clients by identifying unreachable talent that helps their businesses grow.

Our candidates work with us because they know we have the best opportunities available to them and will help them navigate their next career move.

We care, we're honest, and we hustle—that's what makes us Clutch.

Clutch is looking for an Senior Events Coordinator for an experiential production agency client of ours.

Responsibilities:

• Oversee the production and execution of live events, brand activations, and immersive experiences.
• Collaborate with teams to ensure seamless on-site execution of campaigns and communications with vendors.
• Manage campaign, including timelines, scheduling, updates, and documentation.
• Prepare and present reports to identify insights, including post-event recaps.
• Provide on-site logistical support, including travel, props, set-up, break-down, troubleshooting.
• Stay up-to-date with trends to provide valuable insights, including creative ideation to contribute to new business proposals.

Requirements:

• Bachelor's degree in Marketing, Advertising, or Communications.
• Previous experience in an advertising, communications, or marketing agency setting. Experiential agency experience required!
• Must have 2+ years of experience with events, experiences, and brand activations.
• Previous experience across multiple industries, including entertainment
• Experience with red carpet events or premieres strongly preferred!
• Proven track record of success in overseeing events, planning, scheduling, and vendor relations.
• Experience working with project management and production software tools.
• Previous experience with Microsoft Office Suite and Google Suite required.
• Must be able to stand for long periods of time and life at least 20 lbs.
• Available for on-site work, including events that may take place during evenings or weekends.

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