Office Manager

Ewing Bros Inc.; Paradise (NV); On-site; USD 60,000 - 75,000; Full time

Job summary

A leading company in the accounting sector is seeking an Office Manager to supervise its office and accounting functions. The ideal candidate will be responsible for managing daily operations, ensuring compliance with financial regulations, and fostering efficient team collaboration. Candidates with strong leadership skills and extensive experience in finance and accounting principles are encouraged to apply.

Qualifications

• 5 years of experience in financial reporting/general ledger required.
• Experience with payroll processing for 100-200 employees is preferred.
• Extensive knowledge of GAAP and Federal/State compensation laws.

Responsibilities

• Manage day-to-day office operations and accounting functions.
• Oversee financial reporting and ensure timely reporting.
• Supervise Accounting AP & PR office staff.

Skills

Attention to detail

Problem Solving

Leadership

Communication

Teamwork

Education

Bachelor’s degree in Accounting

Tools

SAGE 100

QuickBooks

Microsoft Office

Job description

Job Title: Office Manager - Accounting

Department: 1400 A St.

FLSA Status: Exempt

Summary:

The Office Manager will play a critical role in ensuring the smooth operation of the office and administrative and accounting functions. You will be responsible for managing day-to-day operations and coordinating with other departments to ensure the efficiency and effectiveness of the company as needed.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Obtain and maintain a thorough understanding of the financial reporting, general ledger structure, and knowledge of accounting principles
• Accounts Payable/Receivable/Payroll Processing knowledge
• Ensure a smooth, accurate, and timely monthly, quarterly, and year-end financial close.
• Ensure the timely reporting of all monthly financial information.
• Ensure the accurate and timely processing of positive pay transactions at the bank.
• Complete monthly bank account reconciliations in a timely and accurate manner.
• Complete W-2, 1095, and 1099 reporting
• Files Quarterly State and Federal Payroll Tax Returns
• Manage 401 (k) and Profit Sharing Plan
• Manage the commercial insurance package renewal
• Process renewal of fleet license plates with the DMV & maintain required document folders for the fleet
• Assist in external audits and DOL Surveys
• Monitor and analyze department work to develop more efficient procedures and the use of resources while maintaining a high level of accuracy
• Manage the Accounting AP & PR office staff
• Collaborate with other department managers
• Manage and renew all business licenses
• Manage NTA license plates
• Order supplies for all divisions
• Respond to complaints from agencies (i.e., BBB, NTA, etc.)
• Reconcile the administrative fee in the Auto Return monthly
• Reconcile the administrative fee in Aries monthly and create an invoice to be sent for payment.

Supervisory Responsibilities:

• Supervises 0-6 employees regularly.
• Handles performance, discipline, and termination of employees in accordance with company policy and as a team with the human resources department.

Competencies:
To perform the job successfully, an individual should demonstrate the following competencies:

• Strong attention to detail and hard deadlines set by state statutes and regulations.
• Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills.
• Job Knowledge - Competent in required job skills and knowledge; exhibits the ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how the job relates to others; uses resources effectively.
• Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems.
• Problem Solving - Identifies and resolves problems promptly; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics.
• Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
• Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts the success of the team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
• Leadership - Exhibits confidence in self and others and accepts feedback from others. Strong supervisory and leadership skills.
• Conflict Resolution - Encourages open communications; confronts difficult situations; maintains objectivity; keeps emotions under control.
• Diversity - Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment.
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
• Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; supports affirmative action and respects diversity.
• Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Personal Appearance - Dresses appropriately for position based on guidelines in the handbook; keeps self well-groomed.
• Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability - Takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies the appropriate person with an alternate plan.
• Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas.
• Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment.
• Planning/Organizing - Uses time efficiently; sets goals and objectives.
• Quality - Demonstrates accuracy and thoroughness; applies feedback to improve performance; monitors own work to ensure quality. Completes work in a timely manner; works quickly.
• Reasoning Ability - Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

• To perform this job successfully, an individual should have experience with Microsoft Office software, SAGE 100, QuickBooks, and basic computer functions.

Certificates, Licenses, Registrations:
None is required for this role.

Safety and Security:

• Observe safety and security procedures; determine appropriate action beyond guidelines; report potentially unsafe conditions; use equipment and materials properly.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience:

• 5 years of prior experience in financial reporting/general ledger and an extensive understanding of GAAP.
• Experience processing payroll for 100-200 employees is strongly preferred, but not required.
• Knowledge of Federal and State compensation laws and administrate standards.
• Knowledge of 401k/Profit Sharing plan administration.
• Extensive experience with the SAGE100 accounting system is required.
• Must have strong experience with Microsoft Word and Excel.
• Ten key touch experience required.
• Must be PC Proficient and able to thrive in a fast-paced work setting.
• Strong verbal and written communication skills.
• Strong interpersonal, supervisory, and customer service skills required.
• Ability to multitask, work under pressure, and meet required deadlines.
• A bachelor’s degree in Accounting is preferred but not required.

Language Skills:

• Ability to effectively present information and respond to questions from managers (s)/supervisors, clients, customers, and the general public.
• Fluency in Spanish, reading, and writing is a plus, but not required.

Mathematical Skills :

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent. Ability to accurately use a calculator.

Reasoning Ability:

• Ability to solve practical problems and deal with a variety of concrete variables.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and stoop, kneel, or crouch. The employee is frequently required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. The employee must be able to frequently walk up and down steps.

Acknowledgments:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties, as assigned by their supervisor.