Office Manager

Dawson; Ohio; On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Benefits after 30 days

Flexible schedule

Casual office (jeans welcome)

Hands-on training

Direct ownership interaction

Job summary

Dawson, a local Ohio general contractor, is seeking an office administrator with bookkeeping duties for a flexible part-time or full-time role. Typical hours are 7:30am-11:30am for part-time or 7:00am-4:00pm/7:30am-4:30pm for full-time.

You will manage work orders, invoicing, QuickBooks entries, and project documentation while supporting ownership and management. Prior experience in construction office settings is a plus; punctuality and accuracy are essential.

Qualifications

• Experience in office administration or bookkeeping.
• Proficient with QuickBooks and light bookkeeping, including AP/AR and invoicing.
• Strong attention to detail and comfort working with numbers.
• Strong verbal and written communication and customer service.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Distribute daily work orders, schedules, and routes to crews.
• Answer phones, respond to emails, file, and maintain records.
• Prepare and process customer invoices, track payments, and follow up on outstanding balances.
• Support accounts payable and receivable by entering bills, processing payments, and recording transactions.
• Maintain financial records and assist with bookkeeping in QuickBooks, including bank and credit card reconciliations.
• Organize receipts, vendor invoices, purchase orders, and other financial documentation.
• Communicate with customers, subcontractors, suppliers, and vendors about invoices, payments, and account questions.
• Maintain project paperwork, contracts, and work orders, and help track job costs and project billing.
• Provide administrative support to ownership and project management.

Skills

QuickBooks

Accounts payable

Accounts receivable

Invoicing

Excel

Microsoft Office

Communication

Organizational skills

Punctuality

Attention to detail

Tools

QuickBooks

MS Office

Excel

Job description

Up to $26.00 per hour (part-time) OR $55,000-$65,000 per year (full-time)

Monday-Friday, 7:30am-11:30am (part-time) OR 7:00am-4:00pm/7:30am-4:30pm (full-time)

Why You’ll Love This Job:

• After being hired on, the following benefits are offered:
• Full-time employees are eligible for benefits after 30 days
• Flexibility to choose a part-time or full-time schedule
• Monday-Friday daytime hours with early starts and early finishes
• Small, casual office of about 7 employees, and jeans are welcome
• Hands-on training alongside the current office manager
• Be the go-to person for a growing residential and commercial general contractor
• Work directly with ownership and project management

What You’ll Do:

• Start each morning by getting crews their work orders, schedules, and routes for the day
• Handle general office duties, including answering phones, responding to emails, filing, and maintaining records
• Prepare and process customer invoices, track payments, and follow up on outstanding balances
• Support accounts payable and receivable by entering bills, processing payments, and recording transactions
• Maintain accurate financial records and assist with bookkeeping in QuickBooks, including bank and credit card reconciliations
• Organize receipts, vendor invoices, purchase orders, and other financial documentation
• Communicate with customers, subcontractors, suppliers, and vendors about invoices, payments, and account questions
• Maintain project paperwork, contracts, and work orders, and help track job costs and project billing
• Provide administrative support to ownership and project management

What We’re Looking For:

• Previous experience in office administration, office management, bookkeeping, or a similar role
• Working knowledge of QuickBooks and light bookkeeping, including accounts payable, accounts receivable, and invoicing
• Strong attention to detail and comfort working with numbers
• Strong verbal and written communication skills and excellent customer service
• Proficient in Microsoft Office, especially Outlook and Excel
• Organized self-starter who can prioritize and work independently
• Reliable and punctual, since crews count on you first thing in the morning
• Experience in construction or general contracting is a plus, but not required