Office Manager

Maverick Home Remodeling, Inc.; Littleton (CO); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

PTO / vacation

Paid sick leave

Paid holidays

Job summary

Maverick Home Remodeling, Inc. in Littleton, CO is seeking an experienced Office Manager to own the administrative, accounting, project documentation, and day-to-day office functions that keep the business organized and running smoothly.

This hands-on role is ideal for someone highly organized, detail oriented, comfortable with numbers and technology, and able to move between routine tasks and unexpected priorities while coordinating with leadership, employees, subcontractors, vendors, and

Qualifications

• 2+ years of experience in office management, operations, administration, or business support.
• 1+ year of experience in residential construction, remodeling, design-build, or a related home-services business.
• 2+ years of bookkeeping experience.
• 2+ years of hands-on QuickBooks Desktop experience.
• Strong Microsoft Word and Excel skills.
• Strong organization, time management, communication, and problem-solving skills.
• Ability to maintain accurate records and manage multiple priorities.
• High school diploma or equivalent.

Responsibilities

• Manage bookkeeping, transaction processing, accounts payable and receivable, employee expenses, reimbursements, and payroll-related administrative processing.
• Maintain accurate financial records and prepare project financial, job-costing, and operational reports.
• Monitor past-due accounts, coordinate collection efforts, and help resolve discrepancies and administrative issues.
• Process and maintain change orders, purchase orders, lien waivers, and other project documentation.
• Set up and maintain customer project files and conduct regular documentation audits.
• Keep project information synchronized across company software systems and maintain accurate databases and records.
• Manage subcontractor documentation and organized physical and digital filing systems.
• Protect confidential employee, customer, company, and financial information.
• Maintain office systems, equipment, supplies, and workspace.
• Coordinate meetings and appointments and prepare reports, spreadsheets, and meeting materials.
• Screen incoming calls and correspondence and support company meetings, events, and occasional marketing activities.
• Improve administrative processes, identify efficiency and cost-control opportunities, and assist leadership with special projects and changing priorities.
• As the company grows, this role may take on responsibility for supervising and developing administrative staff.
• Communicate professionally with customers, employees, subcontractors, vendors, and leadership.
• Answer questions about accounts, procedures, documentation, and company processes.
• Follow through on commitments, resolve issues appropriately, and recommend improvements when needed.

Skills

Office management

Bookkeeping

QuickBooks Desktop

Microsoft Excel

Microsoft Word

Communication

Time management

Problem solving

Record keeping

Education

High school diploma or equivalent

Associate's or bachelor's degree

Tools

Buildertrend

Google Workspace

Job description

Office Manager

Maverick Home Remodeling, Inc. Littleton, CO | Full-Time | In-Office

About Maverick Home Remodeling

Maverick Home Remodeling, Inc. has served homeowners throughout the Denver Metro area since 2004. We are looking for an experienced Office Manager to take ownership of the administrative, accounting, project documentation, and day-to-day office functions that keep our business organized and running smoothly.

This is a hands‑on role for someone who is highly organized, detail-oriented, comfortable with numbers and technology, and able to manage changing priorities without losing track of the details. You'll work closely with leadership, employees, subcontractors, vendors, and customers.

We are looking for someone who is highly organized, detail-oriented, comfortable with numbers, confident using technology, and able to move between routine responsibilities and unexpected priorities without losing track of the details.

Our Office Manager is expected to personally manage many of the core administrative and accounting functions of the business while helping us continue to improve the systems behind them.

Learn more about Maverick Home Remodeling at www.RenewTheHome.com.

What You’ll Do

Accounting & Financial Administration

• Manage bookkeeping, transaction processing, accounts payable and receivable, employee expenses, reimbursements, and payroll-related administrative processing.


• Maintain accurate financial records and prepare project financial, job‑costing, and operational reports.


• Monitor past‑due accounts, coordinate collection efforts, and help resolve discrepancies and administrative issues.

Project & Document Administration

• Process and maintain change orders, purchase orders, lien waivers, and other project documentation.


• Set up and maintain customer project files and conduct regular documentation audits.


• Keep project information synchronized across company software systems and maintain accurate databases and records.


• Manage subcontractor documentation and organized physical and digital filing systems.


• Protect confidential employee, customer, company, and financial information.

Office Operations & Support

• Maintain office systems, equipment, supplies, and workspace.


• Coordinate meetings and appointments and prepare reports, spreadsheets, and meeting materials.


• Screen incoming calls and correspondence and support company meetings, events, and occasional marketing activities.


• Improve administrative processes, identify efficiency and cost‑control opportunities, and assist leadership with special projects and changing priorities.


• As the company grows, this role may take on responsibility for supervising and developing administrative staff.

Communication & Customer Service

• Communicate professionally with customers, employees, subcontractors, vendors, and leadership.


• Answer questions about accounts, procedures, documentation, and company processes.


• Follow through on commitments, resolve issues appropriately, and recommend improvements when needed.

What We’re Looking For

Required:

• 2+ years of experience in office management, operations, administration, or business support.


• 1+ year of experience in residential construction, remodeling, design‑build, or a related home‑services business.


• 2+ years of bookkeeping experience.


• 2+ years of hands‑on QuickBooks Desktop experience.


• Strong Microsoft Word and Excel skills.


• Strong organization, time management, communication, and problem‑solving skills.


• Ability to maintain accurate records and manage multiple priorities.


• High school diploma or equivalent.

Preferred:

• Associate's or bachelor's degree.


• Experience with Buildertrend or a comparable construction project‑management platform.


• Experience with Google Workspace and construction job‑costing or project financial reports.


• Experience improving internal processes, customer experience, or office procedures.

What Success Looks Like

You take ownership, notice when something doesn't look right, keep documents and follow‑ups organized, communicate professionally, and can move comfortably between bookkeeping, customer communication, and project paperwork throughout the day.

Compensation & Work Requirements

• $65,000-$75,000 annually, depending on qualifications and experience.


• Benefits may include health insurance, retirement benefits, PTO/vacation, paid sick leave, paid holidays, and other benefits offered by the company.

This is a non‑exempt position eligible for overtime in accordance with applicable federal and Colorado laws.

The position primarily works in an office environment and requires regular computer and administrative work. Occasional lifting, carrying, pushing, pulling, or moving items up to approximately 40 pounds may be required. Reliable transportation is required. Reasonable accommodations are available for qualified individuals with disabilities.

Maverick Home Remodeling, Inc. is an equal opportunity employer. Employment decisions are made without regard to protected characteristics under applicable federal, state, or local law.