Office Manager

Northbound Executive Search; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

Northbound Executive Search represents an accounting firm based in Midtown Manhattan seeking an organized, proactive Office Manager. The role oversees daily operations and provides admin support to a team of tax and accounting professionals, ensuring clients receive a professional, efficient experience.

Ideal candidates will have strong organizational skills, excellent communication, and a track record in office coordination.

Qualifications

• Experience in office management or admin coordination.
• Experience within an accounting firm or professional services environment preferred.
• Tax administration experience, including familiarity with tax return tracking and deadlines, is a plus.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office; ability to multitask in a fast-paced setting.

Responsibilities

• Oversee daily office operations and ensure efficiency.
• Serve as the first point of contact for calls, visitors, and clients.
• Manage calendars, meetings, conference rooms, and client appointments.
• Track tax returns, deadlines, and documentation.
• Coordinate distribution of tax returns and client correspondence.
• Organize tax documents and maintain electronic/physical files.
• Support during tax season with deadlines and workflow coordination.
• Order supplies, manage vendors, and maintain a well-stocked office.
• Assist with scanning, copying, data entry, and general admin tasks.
• Provide administrative support to accountants and firm leadership.
• Improve office procedures and client experience.

Skills

Office management

Administrative support

Tax administration

Microsoft Office

Communication

Tools

Outlook

Excel

Word

Job description

Our client, an Accounting firm based in Midtown Manhattan, is looking for an organized, proactive Office Manager to oversee daily office operations and provide administrative support to the team. The ideal candidate has strong organizational and communication skills, enjoys keeping an office running smoothly, and has experience supporting tax or accounting professionals. Tax administration experience is preferred.

Responsibilities

• Oversee daily office operations and ensure the office runs efficiently and professionally.
• Serve as the first point of contact for incoming calls, visitors, and clients.
• Manage calendars, schedule meetings, coordinate conference rooms, and assist with client appointments.
• Maintain client lists and assist with tracking tax returns, filing deadlines, and outstanding documentation.
• Coordinate the distribution of tax returns and client correspondence, following up as needed.
• Assist with organizing tax documents, maintaining electronic and physical files, and ensuring records are up to date.
• Support administrative preparation during tax season, including monitoring deadlines and coordinating workflow.
• Order office supplies, manage vendors, and maintain an organized and well-stocked office environment.
• Assist with scanning, copying, filing, data entry, and other general administrative tasks.
• Provide administrative support to accountants and firm leadership as needed.
• Help improve office procedures and ensure a professional, welcoming experience for clients.

Qualifications

• Previous experience in office management, administrative support, or office coordination.
• Experience within an accounting firm, or professional services environment preferred.
• Tax administration experience, including familiarity with tax return tracking, filing deadlines, and client document coordination, is a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills, with a professional and client-service-oriented approach.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
• Comfortable working onsite five days per week in Midtown Manhattan.