Office Manager

Cumming Group; New York (NY); On-site; USD 62,000 - 80,000; Full time

Job summary

Join a leading project management consultancy as an Office Manager where you'll support capital projects and planning efforts. This mid-senior level role involves administrative coordination, document management, and direct engagement with project teams. If you have a BS in a relevant field and strong organizational skills, we want to hear from you.

Benefits

Medical

Dental Insurance

Vision Insurance

401(k)

Paid Time Off

Paid Holidays

Employee Assistance Program

Qualifications

• 5+ years project-based experience in construction, architecture, or engineering preferred.
• Ability to prepare and interpret budgets, schedules, and action plans.
• Experience with contract schedules and document control.

Responsibilities

• Assist with document control and project coordination.
• Manage scheduling and facilitate meetings with stakeholders.
• Track progress and communicate task lists for project delivery.

Skills

Time management

Interpersonal skills

Organizational skills

Customer service

Detail oriented

Education

BS in Engineering, Construction Management, Architecture, or related field

Tools

MS Office

Job description

Join to apply for the Office Manager role at Cumming Group

Join to apply for the Office Manager role at Cumming Group

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

Responsibilities

Z Facilities Management, a Cumming Group Company is looking for an Office Manager/Senior Project Coordinator with strong interpersonal and organizational skills to provide administrative support to the Program Director and members of the project management team. The selected candidate will work as part of the ZFM team who has responsibility for the organization and coordination of tasks related to supporting capital projects and planning efforts related to those projects. He or she will function as a project team member, have an understanding of the scope of the project and participants, coordinating with both internal and external project teams. General responsibilities will include but are not limited to the following:

• Under the supervision of the Program Director, you will assist with setting up and oversee document control.
• Provide update/status reporting for work in progress including costs and schedules.
• Ensure payment applications, lien releases, agreements and COIs are routed and processed within the client’s cloud-based management system as needed.
• Managing close out documents and warranty requests.
• Schedule and facilitate meetings with stakeholders throughout various stages of the project.
• Coordinate meetings and ensure that participants are prepared with requested deliverables.
• Track and communicate progress and task lists of various process owners; proactively identify and escalate issues that would present a risk to on-time project delivery.
• Assist in close out process at the conclusion of a project.
• Heavy calendar management – for both Program Director and PM Team.
• Track, review, and reconcile expense reports for Program Director, ensuring adherence to company policies and guidelines.
• Process invoices, payments, and reimbursements accurately and in a timely manner.
• Liaison between project management team and users/clients.
• Efficiently manage a multi-line telephone system to promptly address, screen, or redirect calls, assisting with information provision or appointment scheduling.
• Extend a warm welcome to clients upon their arrival, discerning the purpose of their visit, and guiding or accompanying them to their intended destination.
• Handle incoming mail distribution to respective recipients.
• Facilitate procurement processes by ordering necessary materials, supplies, or equipment, and maintaining well-organized supply rooms.
• Assist in document preparation tasks, including printing, emailing, or faxing documents to internal and external contacts.
• Provide basic information about the company's services to clients as needed.
• Provide additional support for other ad hoc administrative and project tasks as required.
• Maintain document and vendor information in client’s cloud-based management system.
  
  

Qualifications

• BS in Engineering, Construction Management, Architecture, or a closely related field is highly preferred.
• 5+ years of project-based experience (construction, architecture, engineering preferred).
• An ability to prepare and interpret budgets, schedules, and step-by-step action plans.
• Exceptional time management skills to handle competing priorities, meet deadlines, and maintain productivity.
• High proficiency with MS Office (Word, Excel, PowerPoint, and Outlook)
• Ability to work well with all levels of management.
• Strong customer service skills with the ability to interact professionally and courteously with clients, vendors, and visitors.
• Exceptional grammar and proofreading skills.
• Ability to adapt to changing priorities, work independently, and thrive in a fast-paced environment.
• Detail oriented and proactive.
• Experience with contract schedule, owner invoices and the change order process.
• Ability to provide update and status reports for work in progress including cost and schedules.
• Experience with set-up and document control.
• Knowledge of payment applications and lien releases.
• Understand how your role contributes to the organization’s goals.
• Consistently communicates and collaborates with team members and clients.
• Research savvy.
  
  

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

The salary range for this full-time role is $62,400.00-$79,066.68 per year. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.

In addition to base salary, Cumming Group offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program
  
  

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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