Enable job alerts via email!

Office Manager

Goodappledigital

New York (NY)

On-site

USD 50,000 - 75,000

Full time

5 days ago
Be an early applicant

Boost your interview chances

Create a job specific, tailored resume for higher success rate.

Job summary

Good Apple is looking for a proactive and organized Office Manager to support daily operations in their New York City office. The ideal candidate will create a welcoming environment for employees while managing operational duties, HR support, and serving as the main point of contact for the office. A Bachelor's degree and strong organizational skills are essential for this pivotal role.

Qualifications

  • Bachelor's degree or equivalent experience with a GPA of 3.0 or higher.
  • Experience or knowledge of office software like Excel and Google Suite.
  • Experience with receptionist duties, vendor management, and event planning is a plus.

Responsibilities

  • Manage office operations and vendor relationships ensuring efficiency.
  • Assist with HR administrative tasks and coordinate logistics for meetings.
  • Greet visitors, handle calls, and manage mail and deliveries.

Skills

Excellent communication skills
Highly organized
Attention to detail
Flexibility and adaptability

Education

Bachelor's degree in Business Administration
Equivalent work experience

Tools

Excel
Google Docs
Google Sheets
Google Slides

Job description

Office Manager - New York City

Company Overview:

Good Apple is a highly specialized media and measurement agency. We develop impactful, people-first paid media strategies for brands that care to make a difference in the pharma and retail space. Good Apple prides itself on the core values of Unstoppable Momentum, Pathfinding, Always Growing, Heart First, and Intense Inner Drive. We are re-opening a permanent office in New York City, and we’re looking for a proactive and organized Office Manager who will be the key to ensuring our NYC office runs smoothly and supports our People Team.

Position Overview:

Good Apple is seeking a dedicated and versatile Office Manager to oversee the daily operations of our New York City office. This role will be pivotal in creating a welcoming and efficient environment for our employees. The Office Manager will handle a variety of tasks, including operational duties, HR administrative support, receptionist duties, deliveries, food orders, event planning assistance, and acting as the main point of contact for the NYC office location.

Responsibilities:

  • Office Operations:
    • Serve as the primary point of contact for all office-related needs, proactively addressing issues and ensuring a smooth and efficient workflow.
    • Manage vendor relationships specific to office operations (e.g., catering, IT support, cleaning services), negotiating contracts and ensuring high-quality service delivery within budget.
    • Oversee office supplies and equipment, implementing efficient inventory management systems to ensure availability and cost-effectiveness.
    • Manage and maintain the physical office space, ensuring a well-organized, aesthetically pleasing, and functional environment that aligns with Good Apple’s brand and culture.
  • HR Administrative Support:
    • Assist with HR administrative tasks, including tracking performance review submissions, organizing HR meetings and trainings, and managing platform access.
    • Coordinate travel and other logistics related to conference attendance, client meetings, and company off-sites for attending employees.
    • Maintain accurate and up-to-date org charts to ensure proper team reporting structure and total company visibility.
    • Contribute to special projects and initiatives as assigned by the HR leads.
  • Receptionist Duties:
    • Greet and direct visitors, ensuring a professional and welcoming reception area.
    • Answer and manage incoming calls, taking messages and directing inquiries appropriately.
    • Handle mail and deliveries, ensuring timely distribution.
  • Logistics and Support:
    • Coordinate food orders for meetings and events.
    • Manage incoming and outgoing deliveries.
  • Event Planning Support:
    • Assist with planning and executing office events, meetings, and internal initiatives, fostering a positive and collaborative company culture.
  • NYC Office Point of Contact:
    • Act as the go-to person for all inquiries and needs related to the New York City office.

Qualifications:

  • Bachelor's degree in Business Administration, or a related field with a GPA of 3.0 or higher OR equivalent work experience.
  • Experience or working knowledge of Excel; Google Docs, Sheets, & Slides.
  • Excellent communication skills, both written and verbal.
  • Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Flexible, adaptable, and able to thrive in a dynamic and fast-paced work environment.
  • Experience with receptionist duties, vendor management, and event planning is a plus.
  • Relentless in their ability to make things happen while exhibiting deep care for each person who walks through the door.
Get your free, confidential resume review.
or drag and drop a PDF, DOC, DOCX, ODT, or PAGES file up to 5MB.

Similar jobs

Junior Researcher/Office Manager

Lensa

New York

On-site

USD 72,000 - 78,000

2 days ago
Be an early applicant

Office Manager

SureGuard

Remote

USD 40,000 - 60,000

Yesterday
Be an early applicant

Office Manager

MassMutual

New York

On-site

USD 73,000 - 92,000

Today
Be an early applicant

Office Manager

Mass Mutual Life Insurance Company

New York

On-site

USD 73,000 - 92,000

Yesterday
Be an early applicant

Office Manager

Cumming Group

New York

On-site

USD 62,000 - 80,000

7 days ago
Be an early applicant

Administrative Assistant/ Office Manager

Lensa

New York

On-site

USD 10,000 - 60,000

5 days ago
Be an early applicant

Remote Office Manager

Hubstaff blog

Los Angeles

Remote

USD 60,000 - 80,000

5 days ago
Be an early applicant

Office Manager/EA at Investment Fund in Hudson Yards

HRB

New York

On-site

USD 60,000 - 100,000

Today
Be an early applicant

Purchasing/ Office Manager

ZipRecruiter

New York

On-site

USD 45,000 - 65,000

Yesterday
Be an early applicant