Administrative Assistant/ Pharmacy office Manager

SBH Health System; New York (NY); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading health system in New York is seeking a clerical support professional for Pharmacy Operations. Responsibilities include managing payroll processes, ensuring regulatory compliance, and providing superior customer service. Ideal candidates will have a high school diploma, good knowledge of bookkeeping, and proficiency in Microsoft Office products.

Qualifications

• Education required: High School diploma or equivalent.
• Knowledge of bookkeeping and accounting principles.
• Proficiency in Microsoft Office with a typing speed of at least 50 WPM.

Responsibilities

• Manage enterprise e-time payroll and perform daily payroll updates.
• Maintain regulatory compliance by monitoring pharmacy subscriptions and licenses.
• Perform clerical duties including answering phones, scheduling meetings, and filing.

Skills

Bookkeeping

Accounting principles

Customer Service

Microsoft Office

Pharmaceutical terminology

Education

High School diploma or equivalent

Tools

ADP

Cardinal

Job description

Description

To support Pharmacy Operations under the direction of Pharmacy Management, including e-time, scheduling, payroll, and Human Resources issues. Provide clerical support such as bookkeeping, accounting, typing, and billing for the materials management and purchasing components of the pharmacy department. Make Customer Service a priority by treating customers (patients, visitors, and co-workers) professionally with courtesy and tact. Communicate effectively with patients and others about SBH services within your area of responsibility, ensuring concerns or questions are directed to the appropriate personnel in a timely manner.

Responsibilities include:

• Managing enterprise e-time payroll and payroll accrual reports: perform daily payroll updates, access and navigate the Enterprise e-time application, view and edit employee e-time.
• Maintaining regulatory compliance: monitor pharmacy subscriptions and licenses annually, and ensure pharmacist and technician licenses are up-to-date.
• Policy management: maintaining pharmacy policies.
• Clerical duties: answering phones, coordinating mail delivery and distribution, prioritizing mail for senior management, scheduling meetings, photocopying, filing, ordering office supplies, maintaining department calendar, and updating the pharmacy conference room schedule.
• Handling maintenance, engineering, and I.T. work requests.

Qualifications

• Education Required: High School diploma or equivalent.
• License(s) Required: N/A.
• Experience/Skills Required: Business background is a plus. Must have knowledge of bookkeeping and accounting principles. Typing speed of at least 50 WPM. Proficiency in Microsoft Office (Excel, Access, Outlook, Publisher, Word). Familiarity with ADP, Cardinal, pharmacy purchasing, and materials management software. Knowledge of pharmaceutical and medical terminology is helpful.