Office Manager

ProKatchers LLC; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

ProKatchers LLC seeks an organized budget administrative assistant to support the finance team in New York. You will manage calendars, draft and distribute memos and reports, and respond to inquiries related to budget operations.

You will help gather and verify financial data, prepare spreadsheets and charts, and assist with onboarding and coordination of budget meetings. The role requires attention to detail and strong communication skills.

Qualifications

• Experience supporting budget or administrative functions in a finance setting.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in data handling.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for budget staff.
• Prepare, format, and distribute memos, minutes, and departmental reports.
• Handle incoming calls, emails, and inquiries related to budget operations.
• Assist with onboarding documentation and administrative tasks for new department staff.
• Prepare draft spreadsheets, charts, and summaries for review by analysts or managers.
• Collect, organize, and verify financial data submitted by departments.
• Generate routine financial reports (weekly, monthly, quarterly) under supervision.
• Support data validation to ensure accuracy of financial information.
• Serve as liaison between budget office and clinical/administrative departments.
• Coordinate logistics for budget meetings, training sessions, and review workshops.

Skills

Calendar management

Office administration

Financial data entry

Communication

Document preparation

Education

Bachelor's degree in Business Administration

Tools

Excel

Word

PowerPoint

Job description

• Manage calendars, schedule meetings, and coordinate appointments for budget and finance staff.
• Prepare, format, and distribute correspondence, memos, meeting minutes, and departmental reports.
• Handle incoming calls, emails, and inquiries related to budget operations.
• Assist with onboarding documentation and administrative tasks for new department staff.
• Prepare draft spreadsheets, charts, and summaries for review by analysts or managers.
• Collect, organize, and verify financial data submitted by departments.
• Generate routine financial reports (weekly, monthly, quarterly) under the direction of budget analysts
• Support data validation efforts to ensure accuracy and completeness of financial information.
• Serve as a liaison between the budget office and clinical/administrative departments.
• Coordinate logistics for budget meetings, training sessions, and review workshops.