Financial and Administrative Assistant

Talent Software Services, Inc.; Boston (MA); Vor Ort; USD 40.000 - 52.000; Vollzeit

Zusammenfassung

Talent Software Services, Inc. seeks an Administrative Specialist to organize and implement administrative systems, and serve as the primary information source for unit, project, or program. You will gather data for reports and maintain financial, personnel, administrative, and student records.

The role requires proficiency with office software, ability to handle confidential information, and independent work with minimal supervision.

Qualifikationen

• Experience providing administrative support and handling confidential information.
• Proficiency with word processing, spreadsheets, and email/calendar tools.
• Ability to prepare reports and track payments and forms.

Aufgaben

• Provide administrative support to the OEP Financial Team.
• Enter data and prepare forms.
• Enter reimbursement and individual payments in Buy 2 Pay/Candex.
• Manage the OED Financial Team inbox.
• Assist with TF union letters.
• Process contract invoices.
• General tracking of payments.

Kenntnisse

Office software proficiency

Email calendar management

Word processing

Spreadsheets

Data entry

Ausbildung

High school diploma or equivalent

Tools

Buy 2 Pay/Candex

Jobbeschreibung

Description

Organizes and implements administrative systems and procedures. Serves as the principal source of information on unit, project, or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, and student records. Provides for smooth day-to-day flow of communications within the department.

May compose, proofread, edit, and prepare correspondence, reports, and other materials using word processing, spreadsheets, and/or databases. Arranges for the use of facilities and plans meetings, conferences, and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, handling complex and confidential information. Competency using a variety of office computer software is required, with intermediate to advanced knowledge of email calendar, word processing, and spreadsheets. Prior office experience is required.

Responsibilities

• Provide administrative support to the OEP Financial Team.
• Enter data and prepare forms.
• Enter reimbursement and individual payments in Buy 2 Pay/Candex.
• Manage the OED Financial Team inbox.
• Assist with TF union letters.
• Process contract invoices.
• General tracking of payments.