Office Manager

Nimbleway; New York (NY); On-site; USD 32,000 - 52,000; Part time

Benefits offered by this job

Company retreats

Human-first culture

Energetic startup atmosphere

Job summary

Nimble is seeking an organized Office Manager to own the day-to-day operations and employee experience for the New York office. This 50% part-time on-site role requires ownership, initiative, and the ability to handle multiple operational needs with minimal supervision.

You will manage office payments, vendor relations, mail, travel, inventory, and events, while partnering with Finance and building management to maintain a welcoming workplace.

Qualifications

• Experience in office management, workplace operations, or administration.
• Strong organizational skills and attention to detail.
• Ability to manage vendors, invoices, expenses, and multiple priorities.
• Service-oriented mindset with focus on employee experience.

Responsibilities

• Oversee day-to-day operations of the New York office.
• Handle rent, utilities, invoices, and vendor payments.
• Coordinate with building management and external vendors for repairs.
• Assist Finance on credit cards and expense submissions.
• Manage mail, packages, and shipping logistics.
• Coordinate employee travel and office supply inventory.

Skills

Office management

Workplace operations

Administration

Employee experience

Hospitality

Job description

Nimble is the company leading the AI web search category. Our products are used by leading businesses in financial services, retail, market intelligence, and coding to build best-in-class AI agents with accurate, auditable programmatic access to the web.

We've raised over $70 million from Norwest, Databricks Ventures, Target Global, Square Peg, and others to build expert-level web search for AI. Hundreds of enterprise customers already run on Nimble, and we're forming a world-class team of engineers, researchers, designers, marketers, sellers, and operational experts to achieve our mission.

Why join Nimble?

• Work on a deeply technical platform powering real-time AI and enterprise decisions
• Help define the future of Web Search Agents and live web intelligence
• Build alongside a sharp, mission-driven team that moves fast, ships often, and takes ownership

About the Role:

We’re looking for a highly organized, proactive, and hands‑on Office Manager to own the day-to-day operations and employee experience of Nimble’s New York office.

This role is ideal for someone who enjoys creating a smooth, welcoming, and well-organized workplace, takes ownership, notices the small details, and is comfortable managing multiple operational needs independently.

This is a 50% part-time position, working on‑site from our New York office on Mondays, Tuesdays, and Thursdays.

What You’ll be Doing:

Office Operations & Administration

• Own the day-to-day operations of the New York office and ensure everything runs smoothly.
• Manage ongoing office payments and administration, including rent, utilities, vendor invoices, and credit authorization forms.
• Work closely with building management and external vendors, including handling maintenance issues, coordinating repairs, and scheduling technicians.
• Partner with the Finance and Payments teams on company credit cards, expenses, and invoice submissions.
• Manage incoming and outgoing mail and shipments, including packages for employees, customers, conferences, and company activities.
• Coordinate employee business travel and hotel bookings as needed.
• Manage office inventory, including snacks, food, office supplies, and other day-to-day needs.
• Manage technical inventory, including laptops, accessories, and other office equipment.
• Maintain and continuously improve the office environment, including organization, office design, and overall look and feel.
• Manage vendors, service providers, and recurring operational needs.
• Identify operational gaps and proactively improve office processes.

Employee Experience

• Own key employee experience touchpoints within the New York office.
• Coordinate onboarding logistics and ensure new employees have a smooth and welcoming first‑day experience.
• Manage birthdays, employee milestones, celebrations, gifts, and other important employee moments.
• Support offboarding logistics when relevant.
• Handle individual employee needs related to the office and workplace.
• Serve as the go‑to person for employees regarding office‑related matters.

Internal Events & Culture

• Plan and manage the full logistics of major annual company events, including offsites, SKO, and other flagship gatherings.
• Organize recurring team activities such as team lunches, seasonal Happy Hours, birthdays, celebrations, and social events.
• Coordinate vendors, venues, catering, transportation, equipment, and other event‑related logistics.
• Support initiatives that strengthen company culture and the overall employee experience.

What You Should Have for the Role:

• Previous experience in office management, workplace operations, administration, employee experience, hospitality, or a similar role.
• Strong organizational and operational skills with excellent attention to detail.
• Ability to independently manage vendors, logistics, invoices, expenses, and multiple priorities.
• Proactive, hands‑on, and solution‑oriented approach.
• Strong interpersonal and communication skills.
• High level of ownership, reliability, and follow‑through.
• Service‑oriented mindset and genuine care for employee experience.
• Comfortable working in a fast‑paced startup environment.
• Experience organizing company events is a strong advantage.

At Nimble you’ll join a team of brilliant minds striving to solve the hard problems affecting data gathering. Although we work hard, we also play hard, and together create a vibrant community with frequent company retreats, human‑first conditions, and an energetic atmosphere.