Office Manager

Getdeardoc; New York (NY); On-site; USD 30,000 - 40,000; Part time

Job summary

DearDoc is seeking a Part-Time Office Manager for its New York City headquarters in the Financial District. The role focuses on opening and organizing the office each morning, maintaining a clean, stocked environment, coordinating vendors, mail, and deliveries, and greeting guests as the first point of contact.

This position offers a consistent morning schedule (approximately 8:00 AM to 11:00 AM, 15 hours per week) at $25 per hour.

Qualifications

• Highly organized with exceptional attention to detail.
• Friendly, professional, and dependable.
• Able to work independently and take initiative.
• Strong communication and interpersonal skills.
• Comfortable multitasking and managing competing priorities.
• Basic proficiency with Google Workspace (Gmail, Docs, Sheets, Calendar).

Responsibilities

• Open and prepare the office each morning.
• Keep common areas, conference rooms, and the kitchen clean and organized.
• Stock and replenish office and kitchen supplies, snacks, and beverages.
• Receive, organize, and distribute incoming mail and packages.
• Coordinate office vendors, deliveries, and service appointments.
• Greet guests and assist with office visitors as needed.
• Ensure meeting rooms are set up and ready for use.
• Assist with ordering office supplies and maintaining inventory.
• Help coordinate occasional in-office events, lunches, and team gatherings.
• Support the People Operations and Leadership teams with miscellaneous administrative tasks as needed.
• Identify opportunities to improve the office experience for employees.

Skills

Organized

Communication

Independent work

Multitasking

Friendly

Google Workspace

Tools

Google Workspace

Job description

Office Manager (Part-Time)

Location: New York, NY (Financial District)
Schedule: Monday-Friday | Approximately 8:00 AM - 11:00 AM (15 hours/week)
Compensation: $25/hour

About DearDoc

DearDoc is a fast-growing healthcare technology company that helps medical practices attract, convert, and retain more patients through innovative digital marketing and patient engagement solutions. We're looking for a reliable, organized, and proactive Office Manager to help keep our NYC headquarters running smoothly each day.

About the Role

As our Part-Time Office Manager, you'll be the face of our New York office each morning. You'll ensure the office is clean, organized, fully stocked, and ready for employees and visitors. This is a great opportunity for someone who enjoys creating an organized workplace and takes pride in keeping operations running efficiently.

Responsibilities

• Open and prepare the office each morning.
• Keep common areas, conference rooms, and the kitchen clean and organized.
• Stock and replenish office and kitchen supplies, snacks, and beverages.
• Receive, organize, and distribute incoming mail and packages.
• Coordinate office vendors, deliveries, and service appointments.
• Greet guests and assist with office visitors as needed.
• Ensure meeting rooms are set up and ready for use.
• Assist with ordering office supplies and maintaining inventory.
• Help coordinate occasional in-office events, lunches, and team gatherings.
• Support the People Operations and Leadership teams with miscellaneous administrative tasks as needed.
• Identify opportunities to improve the office experience for employees.

What We're Looking For

• Highly organized with exceptional attention to detail.
• Friendly, professional, and dependable.
• Able to work independently and take initiative.
• Strong communication and interpersonal skills.
• Comfortable multitasking and managing competing priorities.
• Basic proficiency with Google Workspace (Gmail, Docs, Sheets, Calendar).

Nice to Haves

• Previous office management, administrative assistant, receptionist, hospitality, or customer service experience.
• Experience working in a startup or fast-paced environment.
• Comfortable coordinating vendors and office logistics.
• Enjoys creating an organized, welcoming, and positive workplace.
• A proactive mindset—you notice what needs to be done before being asked.

Why Join DearDoc?

• Work with a collaborative and growing team.
• Flexible part-time schedule.
• Opportunity to make a meaningful impact on the employee experience.
• Fast-paced startup environment where your contributions are valued.
• Potential for additional responsibilities and growth as the company continues to expand.