Office Manager

Wulf Talent Hunters; Nashville (TN); On-site; USD 54,000 - 66,000; Full time

Job summary

Wulf Talent Hunters in Nashville seeks an Office Manager to keep the branch operations smooth and organized. You will ensure job orders move from open to filled, onboarding completes on time, records stay accurate, and the team has clear guidance to perform well.

You will partner with the Branch Manager, supervise administrative and recruiting staff, and uphold confidentiality of sensitive information while coordinating communications and daily tasks across the team.

Qualifications

• 3 to 5 years of relevant experience.
• US citizenship.
• No college degree required.
• Experience with ATS and CRM systems.
• Ability to handle confidential employee information with care.
• Ability to guide, coach and support a team.
• Strong organization and attention to detail across many moving pieces.

Responsibilities

• Support daily branch operations in close partnership with the Branch Manager
• Make sure job orders are processed, assigned and tracked efficiently
• Monitor workflow so recruiting and onboarding tasks finish on time
• Keep accurate records in the ATS and CRM systems
• Assist in supervising and supporting administrative and recruiting staff
• Guide the team on processes, policies and daily responsibilities
• Support coaching and performance management for the branch team
• Coordinate communication between branch team members
• Make sure pre employment steps such as background checks, onboarding and documentation are completed
• Maintain employee records and protect the confidentiality of sensitive information
• Process unemployment claims and assist with workers compensation documentation

Skills

Strong organization

Attention to detail

Team leadership

Record-keeping

Communication

Job description

About the role

Behind every great hire is a branch that runs like clockwork. Job orders get filled, paperwork gets done right, and nobody has to wonder who has the answer.

In a busy Nashville staffing branch, that person is the Office Manager. You are the one who keeps the whole place moving, steady and organized, while the recruiting team focuses on putting people to work.

The Role

You partner with the Branch Manager to keep daily operations on track. That means making sure job orders move from open to filled, onboarding gets finished on time, records stay accurate, and the team has the guidance it needs to do great work. You are the glue between the people, the process and the paperwork.

What You Will Do

• Support daily branch operations in close partnership with the Branch Manager
• Make sure job orders are processed, assigned and tracked efficiently
• Monitor workflow so recruiting and onboarding tasks finish on time
• Keep accurate records in the ATS and CRM systems
• Assist in supervising and supporting administrative and recruiting staff
• Guide the team on processes, policies and daily responsibilities
• Support coaching and performance management for the branch team
• Coordinate communication between branch team members
• Make sure pre employment steps such as background checks, onboarding and documentation are completed
• Maintain employee records and protect the confidentiality of sensitive information
• Process unemployment claims and assist with workers compensation documentation

What It Takes

• US citizenship
• 3 to 5 years of relevant experience
• No college degree required
• Comfort keeping clean, accurate records in ATS and CRM systems
• The discretion to handle confidential employee information with care
• A natural ability to guide, coach and support a team
• Strong organization and attention to detail across many moving pieces

Schedule and Flexibility

This is a full time role at 40 hours per week, and you will work from the branch in Nashville.

Compensation

The salary starts at $60,000 per year. For that, you get a role with real ownership, a direct line to the Branch Manager and a visible hand in how the whole branch performs.