Office Manager

B&W MEGTEC; Michigan; On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a proactive Office Manager to streamline administrative duties and support construction operations. This role requires strong organizational and communication skills, as well as the ability to adapt to dynamic environments. The Office Manager will coordinate onboarding for new hires, manage payroll documentation, and assist with financial analyses. Join a team where your contributions will directly impact project success and operational efficiency, making a significant difference in a fast-paced construction setting.

Qualifications

• High school diploma or GED preferred.
• Strong organizational and communication skills are essential.

Responsibilities

• Organize and coordinate administration duties and office procedures.
• Facilitate onboarding procedures for new hires and manage payroll documentation.
• Assist project leadership with financial analyses and customer billing.

Skills

Organizational Skills

Communication Skills

Multi-tasking

Flexibility

Self-driven

Education

High School Diploma or GED

Job description

Job Description - Office Manager (2500003Q)

Office Manager - (2500003Q)

The Office Coordinator will organize and coordinate administration duties and office procedures for Babcock & Wilcox Construction Company. This individual will work with and support the Construction Operations team and project sites. Travel may be required. This candidate must be comfortable working independently, as well as in a team environment, and have a demonstrable working knowledge of construction business office practices.

1. Maintains field purchasing files
2. Documents late arrivals or early quits for payroll
3. Facilitates the full onboarding procedure for all craft new hires
4. Verifies EDS rates are in accordance with union agreement
5. Assists project leadership and accountants with required financial analyses, forecasting, and customer billing
6. Informs and consults with the project team regarding areas of concern
7. Safeguards company property and resources; ensures policies and procedures are followed at the jobsite
8. Obtains/loads into payroll system and utilizes craft labor agreements for accurate wage and fringe rates
9. Issues field checks for local procurement/I-expense
10. Codes all field invoices and submits for approval
11. Prepares and obtains authorizations for customer billing on project costs
12. Ensures that procedures are adhered to on all job sites
13. Participates in interviews and training for new hires
14. Performs other duties as assigned

Qualifications

• High school diploma or GED preferred
• Relevant years of experience
• Flexibility and adaptability
• Self-driven
• Strong organizational and communication skills
• The ability to multi-task and manage priorities