Office Manager

Furniture Installation Company; Miami (FL); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Medical insurance

10 days paid vacation

All major federal holidays off

Job summary

Furniture Installation Company is seeking an on-site Office Manager in Doral, FL to handle day-to-day operations for a millwork installation firm serving residential properties, luxury retail stores, and hotels.

The role requires organizing paperwork, coordinating orders and vendor relations, and supporting logistics with a strong focus on compliance and scheduling. On-site work and standard office hours are offered with full-time employment.

Qualifications

• Basic proficiency in Microsoft Word, Excel and Outlook.

Responsibilities

• Place online orders for tools, office supplies, and warehouse materials
• Answer phones and manage email correspondence
• Receive and process physical mail
• Process COI requests
• Book and coordinate equipment rentals, car rentals, and heavy equipment rentals
• Support logistics communications
• Post and record receipts
• Track and renew local business licenses and trade permits
• Coordinate scheduling for required inspections (fire extinguishers, fire alarms, building, safety, and equipment)
• Maintain organized records of permits, certificates, and compliance documents
• Follow up with local municipalities or agencies on permit statuses
• Track expiration dates on employee certifications (OSHA cards, driver's licenses, etc.)
• Coordinate with field crews on scheduling, logistics, and supply needs
• Manage vendor relationships and contact lists
• Onboarding admin for new hires (paperwork, badges, and uniforms)
• Maintain office filing systems, both digital and physical

Skills

Microsoft Office

Job description

Job Description Office Manager - Doral, FL

About Us

We are an international millwork installation company specializing in furniture installation for residential properties, luxury retail stores, and hotels. As our team continues to grow, we're looking for a dependable and organized Office Manager to keep our day-to-day operations running smoothly.

Responsibilities

• Place online orders for tools, office supplies, and warehouse materials
• Answer phones and manage email correspondence
• Receive and process physical mail
• Process Certificate of Insurance (COI) requests
• Book and coordinate equipment rentals, car rentals, and heavy equipment rentals
• Support logistics communications
• Post and record receipts
• Track and renew local business licenses and trade permits
• Coordinate scheduling for required inspections (fire extinguishers, fire alarms, building, safety, and equipment)
• Maintain organized records of permits, certificates, and compliance documents
• Follow up with local municipalities or agencies on permit statuses
• Track expiration dates on employee certifications (OSHA cards, driver's licenses, etc.)
• Coordinate with field crews on scheduling, logistics, and supply needs
• Manage vendor relationships and contact lists
• Onboarding admin for new hires (paperwork, badges, and uniforms)
• Maintain office filing systems, both digital and physical

Requirements

• Basic proficiency in Microsoft Office (Word, Excel, Outlook)
• Must be able to work on-site in Doral, FL - no hybrid or remote option
• Full-time, 40 hours/week, standard office hours

Compensation & Benefits

• Medical insurance - 100% employer-paid
• 10 days paid vacation
• All major federal holidays off