Office Manager

hireneXus; Manhattan Beach (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

HireneXus is partnering with a well-established independent wealth management firm to recruit an Office Manager for its Manhattan Beach office. This role focuses on creating an organized, welcoming environment for employees and high-net-worth clients while supporting a collaborative team.

The ideal candidate will wear many hats, handling administrative operations, event planning, hospitality, and office logistics from scheduling and travel to CRM maintenance.

Qualifications

• Bachelor's degree required.
• 3+ years in office management or similar role.
• Experience managing vendors and facilities.
• Strong organizational and project management skills.
• Experience planning meetings and events.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office and virtual meeting technologies.
• Able to work independently and maintain confidentiality.

Responsibilities

• Oversee day-to-day office operations for a professional, client-focused environment.
• Manage supplies, kitchen, conference rooms, and shared workspaces.
• Coordinate vendors and building management.
• Prepare meeting spaces and AV equipment for meetings.
• Provide admin support to leadership: scheduling and travel.
• Maintain CRM records and office documentation.
• Coordinate mail, shipping, and logistics.
• Plan and execute internal meetings and client events.
• Manage event vendors and budgets.
• Coordinate branded materials and hospitality initiatives.
• Continuously improve office procedures.
• Deliver outstanding service to clients and guests.

Skills

Organization

Event planning

Vendor management

Communication

Project management

Education

Bachelor's degree

Tools

Microsoft Office

Virtual meeting tools

Job description

HireneXus is partnering with a well-established independent wealth management firm to identify an Office Manager for its Manhattan Beach office.

This is an excellent opportunity for a highly organized, service-oriented professional who enjoys creating an exceptional workplace experience while supporting a collaborative team and high-net-worth clientele. The Office Manager will oversee the day-to-day operations of the office, ensuring an organized, welcoming, and efficient environment for employees, clients, and visitors.

The ideal candidate enjoys wearing numerous hats, is proactive, and takes pride in creating a first-class office environment. This individual enjoys balancing administrative responsibilities with event planning, hospitality, and operational support while serving as a trusted resource for both internal team members and clients.

Responsibilities

• Oversee the daily operations of the office, ensuring a professional, organized, and client-focused environment.
• Manage office supplies, inventory, kitchen operations, conference rooms, and shared workspaces.
• Coordinate vendors, building management, maintenance providers, and other office service partners.
• Prepare meeting spaces, refreshments, and audio/visual equipment for internal and client meetings.
• Provide administrative support to leadership, including scheduling, travel coordination, and special projects.
• Maintain CRM records, administrative documentation, contact lists, and other office systems.
• Coordinate mail, shipping, deliveries, and office logistics.
• Plan and execute internal meetings, employee events, client seminars, and other firm-sponsored events from planning through on-site execution.
• Manage event vendors, budgets, timelines, RSVPs, catering, transportation, and post-event follow-up.
• Coordinate branded materials, client gifts, and hospitality initiatives.
• Continuously improve office procedures and administrative workflows.
• Foster an exceptional client and guest experience through professionalism, attention to detail, and outstanding service.

Qualifications

• Bachelor's degree required.
• 3+ years of experience in office management, administrative operations, executive support, or a similar role.
• Experience managing vendors, facilities, office operations, and administrative processes.
• Strong organizational and project management skills with the ability to prioritize multiple responsibilities.
• Experience planning meetings, events, or client-facing functions.
• Excellent written and verbal communication skills with a polished, professional presence.
• Strong proficiency with Microsoft Office and virtual meeting technologies.
• Ability to work independently, anticipate needs, solve problems, and maintain confidentiality.
• Willingness to support hands-on office responsibilities as needed.