Client Experience & Office Manager

hireneXus; Manhattan Beach (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

HireneXus is partnering with a well-established independent wealth management firm to recruit an Office Manager for its Manhattan Beach office. This role focuses on creating an organized, welcoming environment for employees and high-net-worth clients while supporting a collaborative team.

The ideal candidate will wear many hats, handling administrative operations, event planning, hospitality, and office logistics from scheduling and travel to CRM maintenance.

Qualifications

• Bachelor's degree required.
• 3+ years in office management or similar role.
• Experience managing vendors and facilities.
• Strong organizational and project management skills.
• Experience planning meetings and events.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office and virtual meeting technologies.
• Able to work independently and maintain confidentiality.

Responsibilities

• Oversee day-to-day office operations for a professional, client-focused environment.
• Manage supplies, kitchen, conference rooms, and shared workspaces.
• Coordinate vendors and building management.
• Prepare meeting spaces and AV equipment for meetings.
• Provide admin support to leadership: scheduling and travel.
• Maintain CRM records and office documentation.
• Coordinate mail, shipping, and logistics.
• Plan and execute internal meetings and client events.
• Manage event vendors and budgets.
• Coordinate branded materials and hospitality initiatives.
• Continuously improve office procedures.
• Deliver outstanding service to clients and guests.

Skills

Organization

Event planning

Vendor management

Communication

Project management

Education

Bachelor's degree

Tools

Microsoft Office

Virtual meeting tools

Job description

HireneXus is partnering with a well-established independent wealth management firm to recruit an Office Manager for its Manhattan Beach office. This role focuses on creating an organized, welcoming environment for employees and high-net-worth clients while supporting a collaborative team.

The ideal candidate will wear many hats, handling administrative operations, event planning, hospitality, and office logistics from scheduling and travel to CRM maintenance.