Office Manager

Aware Recovery Care of Kentucky LLC; Louisville (KY); On-site; USD 25,000 - 29,000; Part time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k) employer match

Paid time off

Holidays

Job summary

Aware Recovery Care in Louisville, KY is seeking an Office Manager to handle daily administrative tasks and keep the agency running smoothly. The role is in-person, part-time, and pays $18–$21 per hour depending on experience and education.

The position covers office upkeep, mail distribution, guest reception, event hospitality, and general office coordination with a focus on accuracy and efficiency.

Qualifications

• High School Diploma or GED or equivalent education.
• Minimum 1 year of business office or administrative experience.
• Strong computer skills with G-Suite and Microsoft Office.

Responsibilities

• Maintain inventory and order supplies to keep the office stocked.
• Manage contacts for basic office maintenance and support calls.
• Keep shared areas organized and tidy at all times.
• Safety Officer responsibilities as assigned by leadership.
• Schedule meetings between staff and leadership for coordination.
• Process postage/mail and ensure timely delivery to recipients.
• Scan/upload incoming and outgoing mail into client EHR when needed.
• Operate Stamp.com and handle regular vs. certified mail.
• Ship packages as assigned by agency leadership and track it.
• Welcome and sign in office guests for visits.
• Order food for events, lunches, holidays, and regional meetings.
• Perform miscellaneous job-related duties as assigned.

Skills

Tech savvy

Education

High School Diploma or GED

Tools

G-Suite

Microsoft Office

Job description

TheOffice Managerwould be responsible for maintaining the day-to-day administrative tasks of Aware Recovery Care required to keep the agency running smoothly.

Job Responsibilities:

General office upkeep (including, but not limited to):

• Maintain inventory and ordering supplies
• Manage contacts for basic office maintenance and calling for support when necessary
• Keeping shared areas organized and tidy
• Safety Officer responsibilities, as assigned
• Scheduling meetings between staff and leadership

Postage/ Mail Distribution:

• Ensure correspondence is sent to the necessary recipient in a timely manner
• Incoming and outgoing faxes/mail may require upload into a client’s file in the Electronic Health Record (EHR)
• Command of stamps.com account and understanding of regular vs certified mail
• Shipment of packages as assigned/asked by agency leadership
• Support Agency Leadership with designated tasks

Events and Hospitality:

• Receive/sign in office guests
• The Office Manager is responsible for ordering food for various events, such as office lunches, holiday celebrations, and regional meetings.
• Perform miscellaneous job-related duties as assigned

POSITION HIGHLIGHTS:

• This is a part-time role with an hourly rate of $18 to $21 per hour contingent on experience and education.
• The position is 100% in-person at our Louisville, KY location.

Education: High School Diploma or GED equivalent
Experience: Minimum of 1 year business orifice or administrative experience
Computer Skills: Strong Technological capabilities; Computer fundamentals, G-Suite & Microsoft Office
Programs

Benefits Highlights

Coverage: Health, vision and dental through Anthem Blue Cross Blue Shield, FSA, HSA that comes with an employer match, along with STD, LTD, life insurance, EAP, and more. Balance: Competitive accrual Paid Time Off (PTO) plan, 8 paid Holidays, 2 paid Floating Holidays. Development: Certification/continuing education eligibility, leadership development and 1 paid day off a year to go towards personal professional development. Retirement: 401(k) retirement plan with 50% employer match up to 4% Culture: Great Place to Work certified #GPTW, dedication to diversity, equity and inclusion, and a growing working environment. *In order to be eligible for our full benefits package you must be employed full time at a minimum of 32 hours a week* We’re proud to be a Great Place to Work-Certified™ company! **Aware Recovery Care is an equal opportunity employer**

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.