Office Assistant

Greenwood Rehabilitation and Healthcare Center; Bowling Green (KY); On-site; USD 32,000 - 42,000; Full time

Job summary

Greenwood Rehabilitation and Care Center in Bowling Green, KY seeks an Office Assistant to support our administrative team and maintain smooth daily operations. You will manage front desk tasks, handle calls, and assist with data entry and record-keeping using spreadsheets and word processing tools.

The role requires excellent organizational and communication skills, proficiency in Microsoft Office and QuickBooks, and a customer-focused approach to ensure productive client interactions and a

Qualifications

• Experience in office management or administrative support
• Strong computer literacy in Microsoft Office, Excel, Outlook
• Excellent organizational and multitasking skills in a fast-paced environment
• Effective communication for client interaction and team collaboration
• Bilingual abilities desirable to serve diverse client needs
• Familiarity with QuickBooks or similar accounting software is a plus
• Attention to detail in proofreading and document preparation

Responsibilities

• Manage front desk operations; greet visitors and answer multi-line phones
• Data entry and recordkeeping using spreadsheets and word processing
• Handle filing, proofreading, and clerical tasks
• Assist with calendar management and scheduling for staff or clients
• Support office management activities: inventory control, supply ordering, and equipment
• Provide excellent customer service via phone or in person
• Utilize Microsoft Office and QuickBooks to streamline operations

Skills

Office management

Data entry

Microsoft Office

QuickBooks

Calendar management

Customer service

Bilingual

Tools

QuickBooks

Microsoft Office

Job description

We are seeking a dedicated and detail-oriented Office Assistant to support our administrative team and ensure the smooth operation of daily office functions. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency with various productivity tools. This role offers an engaging environment where efficiency, professionalism, and customer service are paramount. The Office Assistant will play a vital role in managing clerical tasks, supporting client interactions, and maintaining an organized workspace to foster productivity and positive client experiences.

Schedule:

M-F, 8a-5p, occasional evening shift or a weekend shift

Location:

Greenwood Rehabilitation and Care Center, Bowling Green, Kentucky

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Perform data entry and maintain accurate records using spreadsheets and word processing software to support administrative functions.
• Handle filing systems, document proofreading, and ensure all clerical tasks are completed efficiently and accurately.
• Assist with calendar management and scheduling appointments for staff members or clients to optimize time management.
• Support office management activities such as inventory control, supply ordering, and maintaining office equipment.
• Provide exceptional customer service by addressing inquiries promptly and professionally via phone or in person.
• Utilize technical proficiency in Microsoft Office applications, QuickBooks accounting software, and other productivity tools to streamline office operations.

Skills

• Proven experience with office management, clerical duties, or administrative support roles.
• Strong computer literacy with expertise in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Effective communication skills for client interaction, phone support, and team collaboration.
• Bilingual abilities are highly desirable to serve diverse client needs efficiently.
• Knowledge of QuickBooks or similar accounting software is a plus for handling basic financial tasks.
• Demonstrated ability to manage time efficiently while maintaining attention to detail in proofreading and document preparation.

Join our team as an Office Assistant to contribute your organizational talent and customer service expertise in a dynamic professional setting!

The facility is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws.