Office Manager

WATG and Wimberly Interiors; Los Angeles (CA); On-site; USD 58,000 - 68,000; Full time

Job summary

WATG and Wimberly Interiors is looking for an Office Manager to maintain office efficiency and provide exceptional support. The ideal candidate must possess strong customer service skills, be highly organized, and have at least 5 years of relevant experience in a similar environment. Responsibilities include managing office operations, assisting various department leaders, and ensuring compliance with health and safety protocols.

Qualifications

• 5+ years of relevant office experience with a small-to-mid-sized organization.
• Excellent customer service and organizational skills.
• Ability to operate efficiently with minimal guidance.

Responsibilities

• Manage office security protocols and supplier contracts.
• Coordinate office events and oversee the office's physical environment.
• Support day-to-day administrative workflow and liaise with the Operations Director.

Skills

Customer service

Time management

Organizational skills

Problem-solving

Communication

Tools

Microsoft Office Suite

Job description

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About Watg

WATG is the world’s preeminent destination and hospitality design firm. We are employee-owned, almost 80 years young, and home to over 500 creative, globe-trotting professionals located remotely and in our offices in Atlantic City, California, Dallas, New York, Honolulu, London, Singapore, and Shanghai.

About Watg

WATG is the world’s preeminent destination and hospitality design firm. We are employee-owned, almost 80 years young, and home to over 500 creative, globe-trotting professionals located remotely and in our offices in Atlantic City, California, Dallas, New York, Honolulu, London, Singapore, and Shanghai.

Our approach to design applies a hospitality ethos to the development of all shapes and sizes. From initial feasibility studies to finishing touches, we operate globally as an integrated, multidisciplinary practice. Along with our interior design studio, Wimberly Interiors, we specialize in hospitality, gaming + entertainment, urban + mixed-use, and high-end residential design.

We were founded in Honolulu in 1945, and the spirit of the islands taught us to focus on community strength, self-reliance, and sustainability, which we still prioritize today. We passionately believe that culture and heritage are the roots that lead to long-term resilience. We stay true to our values of designing spaces that respect, protect, and enhance the natural magic of their surroundings while delivering long-term value for our clients and their communities.

WATG is hiring an Office Manager for our office in Los Angeles, California.

ROLE

The Office Manager welcomes and interacts with clients, consultants, vendors, and employees to our office. This position has overall responsibilities for the workspace, office environment, coordinates local processes and procedures, and prioritizes an array of other office-wide responsibilities and administrative tasks in support of employees and visitors.

Responsibilities

• Responsible for office security protocols
• Manages the planning and coordination of office events
• Manages archiving process and supplier contract in accordance with WATG guidelines
• Upkeeps the storage rooms and maintains the overall office appearance, including public areas, supply areas, and print rooms
• Provides administrative assistance to one or more managers and senior leaders and supports the day-to-day administrative workflow of a project team, studio or department
• Manages office supplier contracts
• Manages supplier relationships to ensure quality of service
• Liaises with the Operations Director in managing office budgets
• Assists Operations Director with various duties and tasks where necessary
• Prepares expense reports and reconciles monthly expenses for accuracy and completeness
• Manages all health and safety protocols for the office and ensures compliancy with the latest regulations
• Coordinates and trains all new starters on the company’s health and safety processes and procedures
• Manages office seating arrangements
• Is the main point of contact for the landlord and building manager in all aspects related to facilities management
• Manages office improvements and facilities’ protocols
• Oversees and provides back up to the Administrative Assistant and Front Desk Coordinator
• May proofread and edit correspondence
• May oversee coordination of monthly parking passes
• Works closely with human resources and participates in new-hire onboarding and employee exit procedures
  
  

Qualifications

• 5+ years of relevant office experience with a small-to-mid-sized organization
• Excellent customer service skills and the ability to manage different needs and requests in a manner that is professional and empathetic
• Effectively gathers and shares information to respond to employee inquiries
• Ability to multi-task job priorities and demands effectively
• Able to operate efficiently with minimal guidance
• Strong proficiency in Microsoft Office Suite
• Strong organizational skills and highly effective attention to detail
• Proven capability to consistently manage ever-changing schedules and priorities
• Excellent time management skills with a proven ability to meet deadlines
• Discreet, adaptable, trustworthy, and flexible with outstanding work ethics
• Emotionally intelligent, with excellent communication, problem-solving, and critical thinking skills
  
  

JOB INFORMATION

• Please include a copy of your resume to be considered for this position.

Salary range: $58,000 to $68,000 per year

WATG is an Equal Opportunity Employer

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Architecture and Planning

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