Office Manager

Lowy Medical Research Institute; California; On-site; USD 50,000 - 75,000; Full time

Job summary

The Lowy Medical Research Institute is seeking a proactive Office Manager to support research operations in La Jolla, CA. This pivotal role involves coordinating office systems, managing IT procurement, and ensuring compliance with safety and regulatory standards. A competitive salary and benefits package is offered to the right candidate.

Qualifications

• Proficient in Microsoft Office and Quickbooks.
• Ability to manage budgets and track expenses.
• Strong organizational and communication skills.

Responsibilities

• Maintain office and laboratory systems, coordinate repairs.
• Manage various accounting and financial responsibilities.
• Plan and coordinate office projects and events.

Skills

Organizational skills

Communication

Multitasking

Education

College degree

Tools

Microsoft Office suite

Quickbooks

Job description

LOWY MEDICAL RESEARCH INSTITUTE INC is a non-profit biomedical research organization based in La Jolla, California. The institute is dedicated to advancing medical research and improving healthcare outcomes. The institute focuses on groundbreaking research initiatives to address critical health challenges.

Role Description

This is a full-time on-site role for an Office Manager located in La Jolla, CA.

We are seeking a highly organized and proactive Office Manager to join our team. In this role, you will play a critical role in supporting research operations by maintaining office and laboratory systems, coordinating repairs, and working with vendors for new equipment or services. You will also be responsible for coordinating annual safety training and interfacing with regulatory agencies to ensure compliance. Additionally, you will organize international and domestic shipping of samples and materials as requested by the research team.

As the Office Manager, you will act as a point of contact for IT, orchestrating the procurement of new office technology and troubleshooting existing technology problems. You will work with building management to coordinate in-office repairs and disseminate information about building operations to staff. You will also be responsible for the coordination of purchasing new office equipment and furniture for a future move.

Your role will include handling procurement tasks, coordinating payments, and managing various accounting and financial responsibilities, including credit card reconciliations and expense reimbursement. You will work with HR to onboard new employees, coordinate training, and set up new user accounts and computers with IT.

The Office Manager will also be involved in all aspects of meeting and event planning, from weekly lunches to larger off-site events.

If you are a detail-oriented and resourceful individual with a passion for supporting a dynamic team, we encourage you to apply for this exciting opportunity. Some out of town travel and highly competitive salary and benefits on offer.

Qualifications

• College degree highly desirable
• Proficiency with Microsoft Office suite and Quickbooks
• Ability to multitask and prioritize to-dos
• Strong organizational skills
• Strong written and verbal communication skills to interact with employees, vendors, collaborators, and meeting attendees
• Discretion: successful applicant will be privy to sensitive company information and financials
• Ensure accuracy in documentation, financial transactions, and other administrative tasks
• Ability to manage budgets and track expenses
• Ability to plan and coordinate office projects, such as office moves, events, or technology upgrades
• Ability to travel domestically and internationally, for up to one week at a time

Due to the volume of applications received only successful applicants will be contacted. Previous applicants need not apply.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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