Office Manager

Sodexo Group; Lewiston (ME); On-site; USD 50,000 - 70,000; Full time

Job summary

Sodexo Facilities Solutions is seeking a Facilities Office Manager to ensure the administrative efficiency of the engineering team at Central Maine Health in Lewiston. This role focuses on operational support, compliance, and communication, offering a chance to impact daily operations positively. Candidates should possess relevant experience and educational qualifications, along with strong skills in organization and communication.

Benefits

Medical, Dental, Vision Care

401(k) Plan with Matching Contributions

Paid Time Off and Company Holidays

Career Growth Opportunities

Tuition Reimbursement

Qualifications

• 2+ years of experience in administrative or office management roles.
• Proficiency with Microsoft Office applications.
• Experience using a CMMS platform preferred.

Responsibilities

• Provide administrative and operational support to the Facilities Engineering team.
• Manage administrative and financial tasks including purchase orders and invoicing.
• Serve as a liaison between Sodexo and hospital leadership.

Skills

Communication

Organization

Problem Solving

Microsoft Office Proficiency

Education

Associate's Degree

Tools

CMMS platform

Job description

Role Overview

Use your passion for service to create a positive impact and make a difference!

Sodexo Facilities Solutions is seeking a Facilities Office Manager to support the daily operations of our Facilities Engineering team at Central Maine Health in Lewiston, ME. Reporting directly to the Executive Director of Facilities, this position plays a critical role in maintaining administrative efficiency, regulatory compliance, and seamless communication between Sodexo and hospital leadership.

What You'll Do

• Provide administrative and operational support to the Facilities Engineering team.

• Coordinate internal support services and logistics for department projects and activities.

• Serve as a professional liaison between Sodexo and hospital leadership, fostering clear, timely, and professional communication.

• Manage administrative and financial tasks, including purchase order tracking, invoice processing, and general bookkeeping.

• Utilize the CMMS to assign, monitor, and close work orders and service requests.

• Maintain accurate documentation for compliance testing, environmental reporting, and regulatory inspections.

• Prepare reports, schedules, and correspondence using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

What We Offer

Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:

• Medical, Dental, Vision Care and Wellness Programs
• 401(k) Plan with Matching Contributions
• Paid Time Off and Company Holidays
• Career Growth Opportunities and Tuition Reimbursement

More extensive information is provided to new employees upon hire.

What You Bring

• 2+ years of experience in an administrative or office management role, preferably in healthcare or facilities operations.

• Proficiency with Microsoft Office applications.

• Experience using a CMMS platform preferred.

• Strong communication, organization, and problem-solving skills.

• Ability to manage multiple priorities in a fast-paced environment.

Who We Are

At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.

Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you’re happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please complete this form.

Qualifications & Requirements

Minimum Education Requirement - Associate's Degree or equivalent experience