Office Manager - Outpatient

Acadia Healthcare; South Portland (ME); On-site; USD 45,000 - 60,000; Full time

Job summary

Acadia Healthcare is seeking an Office Manager for their outpatient opioid treatment program in South Portland, Maine. The role involves supervising administrative staff, managing office activities, and ensuring smooth clinic operations. Ideal candidates will have experience in healthcare administration and strong organizational skills. Join a dedicated team committed to fighting the opiate epidemic through comprehensive treatment and care.

Benefits

Semi-Annual Bonus Program

Medical, Dental, and Vision Insurance

Competitive 401(k) Plan

Paid Vacation and Sick Time

Work/Life Balance

Qualifications

• 2+ years secretarial or administrative experience required; prefer experience in healthcare.
• One year of supervisory experience required.
• Knowledge of administrative processes and discretion with confidential information.

Responsibilities

• Supervise and coordinate activities of administrative staff to ensure smooth operations.
• Develop procedures and policies for office activities.
• Prepare correspondence, contracts, forms, and reports.

Skills

Organizational Skills

Effective Communication

Attention to Detail

Education

High school diploma or equivalent

Bachelor's degree

Tools

Word Processing Software

Spreadsheet Software

Job description

Overview

Outpatient Opioid Treatment Program (OTP)

Seeking: Office Manager

Full Time Hours: Monday - Friday, 5:30 AM - 2:00 PM

Our Benefits:

• Semi-Annual Bonus Program
• Medical, Dental, and Vision insurance
• Competitive 401(k) plan
• Paid vacation and sick time
• Early morning hours offering a great work/life balance
• Opportunityfor growth that is second to none in the industry

Our Team:

South Portland Comprehensive Treatment Center (CTC), located in South Portland, Maine, is part of Acadia Healthcare's Comprehensive Treatment Centers, the leading provider of medication-assisted treatment in the nation. Our mission is to providefull-circle care that includes a blend of therapies and the use of safe and effective medications. Our team is the front line of our fight against the opiate epidemic.

Your Job as an Office Manager:

The Office Manager will directly supervise and coordinate the activities of the office and/or administrative support workers. The Office Manage will manage and coordinate administrative programs and office activities under the direction of the Clinic Director.

Job Responsibilities:

• Administrative supervision, leadership, guidance, and feedback to administrative staff in order to facilitate smooth operations of the clinic while maintaining appropriate coverage, scheduling and training;
• Establishes, maintains, and retrieves general files for clinic leadership;
• Manages and coordinates administrative programs and office activities;
• Develops procedures and policies for office activities and training;
• May work with Clinic Director to plan community outreach events;
• May attend staff meeting, take notes and prepare minutes, as required by clinic leadership;
• Prepares and distributes correspondence, interoffice memorandums, contracts, forms, and reports;
• May submit purchase orders as required;
• May assist in monitoring clinical staff credentialing process, including collection of documentation, verification of credentials, and licenses, as directed;
• May share responsibility for completing insurance information on vehicle accidents and abuse allegations and injuries of patients; and,
• Perform other duties as assigned.

Qualifications

Your Education, Skills and Qualifications:

• High school diploma or equivalent required; Bachelor's degree preferred
• 2+ years secretarial or administrative experience required; prefer experience in a healthcare setting
• One year of supervisory experience required
• Knowledge of administrative processes and systems such as word processing and spreadsheet software, file maintenance, and patient records
• Able to communicate effectively, both verbally and in writing
• Detail oriented, excellent organizational skills, and discretion with confidential information

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.

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