Office Manager (Legal Administrator)

Internal Revenue Service; Augusta (ME); On-site; USD 57,000 - 82,000; Full time

Job summary

The Maine Commission on Public Defense seeks an Office Manager for its Parents’ Counsel Division in Augusta. The role is crucial in managing paralegal staff and assisting in legal administration, requiring strong organizational skills and a Bachelor’s degree with relevant experience. Comprehensive benefits are provided, enhancing work-life balance and well-being.

Benefits

13 paid holidays

12 sick days

3+ weeks of vacation annually

Health Insurance

Dental Insurance

Retirement Plan

Qualifications

• Minimum four (4) years of paralegal experience.
• Experience in administrative support within a legal setting preferred.
• Training in modern office practices.

Responsibilities

• Supervise paralegal staff and perform paralegal work.
• Communicate with various legal and social agencies.
• Ensure an organized work environment.

Skills

Organization

Attention to Detail

Interpersonal Skills

Communication

Education

Bachelor’s Degree

Job description

Maine Commission on Public Defense

Office Manager (Legal Administrator)

Parents Counsel Division

Opening Date: June 5, 2025

Closing Date: June 20, 2025

Job Class Code: 0885

Grade: 25

Salary: $57,408.00 – $81,078.40/Annually

Position Number: 146000022

The Maine Commission on Public Defense Services is seeking to fill an Office Manager position for the Parents’ Counsel Division based in Augusta.

Job Description

The PDS is an independent commission committed to providing high-quality, efficient representation to indigent parents whose children are at risk of being taken into custody by the State. The Parents’ Counsel Division is a new division, expected to grow and include attorneys, case workers, paralegals, and support staff. The Legal Administrator will serve as the Office Manager, supervising paralegal staff, performing paralegal work, and assisting the Division Chief.

The Legal Administrator will work as part of a team to ensure an organized work environment and may communicate with court officials, DHHS personnel, law enforcement, legal and social agencies, jail and prison officials, clients, and families. Proficiency in word processing, legal document preparation, record keeping, data management, file management, calendar management, and communication is required. This full-time, confidential position reports to the Division Chief.

The role supports parent attorneys across the state; therefore, organization and attention to detail are critical. The ideal candidate must be self-directed, work efficiently and independently, possess strong interpersonal skills, and adapt to a fast-paced legal environment.

Minimum Qualifications

Bachelor’s Degree and four (4) years of paralegal experience in a law firm, court, or legal services agency, or an equivalent combination of education and experience. Preference will be given to candidates with 3+ years in an administrative support role in a legal setting, demonstrating increasing responsibilities, including supervision.

Training or experience in administrative support that demonstrates competency in modern office practices and the ability to use judgment, initiative, and decision-making on complex matters. Positions in this classification assume the qualifications of Office Assistant I, II, Office Associate I, II, and Office Specialist I.

For questions, contact Executive Director Jim Billings at [e-mail].

Benefits of working for the State of Maine:

• Work-Life Balance: 13 paid holidays, 12 sick days, 3+ weeks of vacation annually, with accrual increases over time.
• Health Insurance: The state pays 85%-95% of premiums, depending on salary.
• Dental Insurance: The state pays 100% of employee-only premiums.
• Retirement Plan: The state contributes approximately 13.29% of salary to MainePERS.

State employees enjoy a comprehensive benefits package supporting wellness and work-life balance. Benefits may vary based on collective bargaining agreements and part-time status.

We aim to create a workplace for learning, growth, and skill refinement. We value diverse backgrounds and experiences.

As an Equal Opportunity employer, Maine State Government is committed to inclusivity and respect for all applicants, regardless of background or identity. Reasonable accommodations are provided upon request.

If you’re interested in this opportunity, we encourage you to apply. Your unique experiences and passion can set you apart.