Office Manager

Socket.dev; Lakehurst (NJ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Health savings account

Paid time off

Retirement plan

Vision insurance

Job summary

Socket.dev is seeking an organized Office Manager to oversee daily office functions, support pool operations, and handle accounting and administrative tasks. The ideal candidate is a proactive problem-solver with excellent communication, organizational, and bookkeeping skills who can manage multiple priorities in a fast-paced environment.

You will coordinate schedules, prepare reports and documentation, process accounts payable and receivable, assist with payroll, and maintain accurate financial

Qualifications

• Associate's degree or equivalent work experience preferred.
• 3+ years of office management, accounting, or administrative experience.
• Experience with ADP, NetSuite, Microsoft Office Suite preferred.
• Strong bookkeeping and financial record-keeping skills.
• Excellent customer service and communication abilities.
• Ability to manage multiple projects and deadlines.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage day-to-day office functions and administrative processes.
• Maintain office supplies, equipment, records, and filing systems.
• Coordinate schedules, meetings, and communications.
• Assist with policy implementation and operational procedures.
• Prepare reports, correspondence, and documentation.
• Support pool operations, seasonal staffing, and scheduling.
• Process accounts payable and accounts receivable.
• Prepare invoices, deposits, and billing statements.
• Reconcile bank accounts and financial records.
• Assist with payroll processing and employee records.
• Maintain accurate financial reports and spreadsheets.
• Support budget tracking and financial audits.
• Serve as the primary point of contact for customers, employees, and corporate.
• Respond to inquiries via phone, email, and in person.
• Resolve customer concerns professionally and efficiently.
• Maintain positive relationships with clients and stakeholders.

Skills

Office management

Accounting

Customer service

Bookkeeping

Communication

Organizational skills

Education

Associate's degree

Tools

ADP

NetSuite

Microsoft Office

Job description

Office Manager – Pool Operations, Accounting & Customer Service

We are seeking a highly organized and detail-oriented Office Manager to oversee daily office operations, support pool management activities, handle accounting and administrative functions, and provide exceptional customer service. The ideal candidate is a proactive problem-solver with strong communication, organizational, and bookkeeping skills who can effectively manage multiple priorities in a fast-paced environment.

Key Responsibilities

Office & Administrative Operations

• Manage day-to-day office functions and administrative processes.
• Maintain office supplies, equipment, records, and filing systems.
• Coordinate schedules, meetings, and communications.
• Assist with policy implementation and operational procedures.
• Prepare reports, correspondence, and documentation.

Pool Operations Administration

• Support pool operations, seasonal staffing, and scheduling.
• Monitor incident reports and operational documentation.
• Assist management with pool opening and closing procedures.

Accounting & Financial Administration

• Process accounts payable and accounts receivable.
• Prepare invoices, deposits, and billing statements.
• Reconcile bank accounts and financial records.
• Assist with payroll processing and employee records.
• Maintain accurate financial reports and spreadsheets.
• Support budget tracking and financial audits.

Customer Service

• Serve as the primary point of contact for customers, employees, and corporate.
• Respond to inquiries via phone, email, and in person.
• Resolve customer concerns professionally and efficiently.
• Maintain positive relationships with clients and stakeholders.

Qualifications

• Associate's degree or equivalent work experience preferred.
• 3+ years of office management, accounting, or administrative experience.
• Experience with ADP, NetSuite, Microsoft Office Suite preferred.
• Strong bookkeeping and financial record-keeping skills.
• Excellent customer service and communication abilities.
• Ability to manage multiple projects and deadlines.
• Strong organizational skills and attention to detail.

Preferred Skills

• Experience in service companies like Pool, HVAC, Landscaping, Plumbing, or related Industry operations.
• Knowledge of payroll and HR administrative functions.
• Accounting experience (AR/AP, reconciliations) is mandatory.

Preferred Qualifications

• 3 + years of Service Industry office management experience

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance