OFFICE MANAGER/BOOKKEEPER

PARADISE POOLS SUPPLY & SERVICE INC; Melbourne (FL); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Employee discounts

Paid time off

Job summary

Paradise Pools Supply & Service Inc. in Melbourne, FL is seeking an organized Office Manager / Bookkeeper to oversee daily office operations, handle accounts receivable and accounts payable, invoicing, and client communications.

This full-time, in-person role offers $20.00–$27.00 per hour, PTO, and employee discounts, with a fast-paced team focused on accuracy and customer service.

Qualifications

• 2+ years of office management, bookkeeping, or administrative leadership experience.
• Swimming pool industry experience strongly preferred.
• Proficiency in Microsoft Excel and standard bookkeeping software (e.g., QuickBooks).
• Strong knowledge of A/R and A/P processes; excellent customer service and communication skills.
• Ability to multitask, prioritize high-volume tasks under minimal supervision, and lead office operations.

Responsibilities

• Manage day-to-day Accounts Receivable (A/R) and Accounts Payable (A/P).
• Handle invoicing, billing, client payment processing, and collections follow-up.
• Reconcile vendor accounts, contractor invoices, and monthly statements.
• Maintain clean, organized financial records and assist with reporting.
• Coordinate daily scheduling, dispatch, or service requests between field technicians and clients.
• Act as the primary point of contact for customer inquiries via phone, email, and in-person walk-ins.

Skills

Office management

Bookkeeping

Customer service

Leadership

Multitasking

Tools

Microsoft Excel

QuickBooks

Job description

Benefits:

• Employee discounts
• Paid time off

Date posted: September 14, 2026

Pay: $20.00 - $27.00 per hour

Job Title: Office Manager / Bookkeeper — Hiring Immediately

Company: Paradise Pools Supply & Service

Location: Melbourne, FL

Pay Range: $20.00 – $27.00 per hour (commensurate with experience)

Job Type: Full-time

About Us

At Paradise Pools Supply & Service, we pride ourselves on keeping our clients' pools crystal clear and running smoothly. We are a fast-paced, customer-focused team actively looking to hire a proactive, detail-oriented Office Manager / Bookkeeper to oversee our daily office operations, handle key financial duties, and lead our administrative workflow.

Position Summary

We are seeking an organized, self-motivated professional who thrives in a leadership role and excels at multitasking. In this role, you will manage front-office communications, oversee accounts receivable and accounts payable, and ensure overall operational efficiency. Swimming pool industry experience is strongly preferred.

Key Responsibilities

• Financial & Bookkeeping Management:
• Manage day-to-day Accounts Receivable (A/R) and Accounts Payable (A/P).
• Handle invoicing, billing, client payment processing, and collections follow-up.
• Reconcile vendor accounts, contractor invoices, and monthly statements.
• Maintain clean, organized financial records and assist with reporting.
• Office Leadership & Operations:
• Take ownership of daily office workflows and step up as a key point of leadership within the office.
• Coordinate daily scheduling, dispatch, or service requests between field technicians and clients.
• Maintain general office files and records.
• Customer Service & Communication:
• Act as the primary point of contact for customer inquiries via phone, email, and in-person walk-ins.
• Resolve customer billing or service questions promptly with a professional, helpful attitude.
• Communicate effectively with service technicians, vendors, and management.

Qualifications & Skills

• Experience: 2+ years of office management, bookkeeping, or administrative leadership experience.
• Industry Knowledge: Swimming pool supply, maintenance, or trade service industry experience is strongly preferred.
• Software Proficiency: High proficiency in Microsoft Excel (data entry, tracking, formulas) and standard bookkeeping software (e.g., QuickBooks).
• Core Competencies: Strong working knowledge of A/R and A/P processes; excellent customer service and communication skills.
• Attributes: Ability to multitask, prioritize high-volume tasks under minimal supervision, and confidently lead office operations.

Pay & Benefits

• Pay: $20.00 – $27.00 / hour (based on experience)
• Paid time off (PTO)
• Dynamic, supportive team environment
• Opportunities for professional growth and leadership development

Schedule

• Day shift
• Monday to Friday
• Saturdays as needed (peak season / operational demand)

Benefits:

• Paid time off

Work Location: In person