Office Manager

American Society of Ophthalmic Administrators; Irvine (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Paid time off

Holidays Cal Savers Plan

Job summary

American Society of Ophthalmic Administrators in Irvine, CA is seeking an experienced Office Manager to lead the administrative team and ensure smooth daily operations in a patient-focused ophthalmology practice.

The role oversees non-clinical operations, staff supervision, billing, EHR management, MIPS compliance, and HR functions, with a competitive salary and benefits package. Strong leadership and healthcare administration background are essential.

Qualifications

• Minimum 3 years of progressive healthcare office management experience.
• Experience with EHR systems; ophthalmology platforms preferred.
• Strong billing, collections, insurance verification knowledge.
• Direct experience with MIPS reporting and quality metrics.
• HR management including hiring, onboarding, training, performance management.

Responsibilities

• Oversee non-clinical operations and staff.
• Manage scheduling, registration, and patient experience.
• Handle billing, collections, insurance verification, and revenue cycle processes.
• Maintain and optimize EHR systems and ensure MIPS reporting compliance.
• Ensure HIPAA, OSHA, and other healthcare regulations are followed.
• Collaborate with physicians and clinical team to support practice goals.

Skills

Office management

Healthcare administration

Staff leadership

Communication skills

HR management

Customer service

Education

High school diploma

Healthcare administration certification

Bachelor’s degree preferred

Tools

EHR systems

Microsoft Office

Job description

Job Posting: Office Manager – Ophthalmology Practice

Location: Irvine, California Job Type: Full-Time Compensation: Competitive salary commensurate with experience + benefits package

About the Practice

We are a well-established, patient-focused ophthalmology practice in Irvine, CA, dedicated to providing exceptional eye care in a warm and professional environment. We are seeking an experienced and personable Office Manager to lead our administrative team and ensure smooth, efficient daily operations.

Position Summary

The Office Manager will oversee all non-clinical aspects of the practice, including office operations, staff supervision, billing, EHR management, MIPS compliance, and human resources functions. This is a key leadership role that requires strong organizational skills, excellent people skills, and healthcare administration experience.

Key Responsibilities

• Manage daily office operations and workflow to ensure efficient patient flow and high-quality service
• Supervise, mentor, and support administrative and front-office staff
• Oversee patient scheduling, registration, and overall patient experience
• Manage billing, collections, insurance verification, and revenue cycle processes
• Maintain and optimize Electronic Health Records (EHR) systems
• Ensure MIPS (Merit-based Incentive Payment System) reporting and compliance
• Handle human resources functions including recruitment, onboarding, training, performance management, and employee relations
• Monitor and control office expenses, supplies, and vendor relationships
• Maintain compliance with HIPAA, OSHA, and other healthcare regulations
• Collaborate with the physicians and clinical team to support practice goals
• Address patient concerns and resolve operational issues promptly

Qualifications & Requirements

• Minimum 3 years of progressive office management experience (healthcare or medical office strongly preferred)
• Proven experience with EHR systems (experience with ophthalmology-specific platforms a plus)
• Strong billing and collections knowledge, including insurance and patient accounts
• Direct experience with MIPS reporting and quality metrics
• Solid HR background including hiring, staff development, and employee management
• Excellent interpersonal and communication skills with a genuine ability to work well with people (patients, physicians, and staff)
• Strong leadership, organizational, and problem-solving abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general computer systems
• High school diploma or equivalent required; college degree or healthcare administration certification preferred

What We Offer

• Competitive salary
• Health, and vision insurance
• Paid time off and holidaysCal Savers Plan
• Supportive and collaborative team environment

We are an equal opportunity employer and value diversity in our workplace. Candidates with ophthalmology or multi-specialty medical office experience are encouraged to apply.