Office Manager

Sacbar; Irvine (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Paid time off

Cal Savers Plan

Job summary

Sacbar is seeking an experienced Office Manager for our Irvine ophthalmology practice. You will lead the administrative team, oversee non-clinical operations, and ensure efficient patient flow within a patient-centered environment.

The role requires strong healthcare administration experience, billing and HR skills, and leadership to support practice goals and regulatory compliance. Competitive salary with benefits, based in Irvine, CA.

Qualifications

• Minimum 3 years of progressive office management experience in healthcare or medical office
• Experience with EHR systems (ophthalmology platforms a plus)
• Strong billing and collections knowledge, including insurance and patient accounts
• Direct experience with MIPS reporting and quality metrics
• Solid HR background including hiring, staff development, and employee management
• Excellent interpersonal and communication skills with patients, physicians, and staff
• Strong leadership, organizational, and problem-solving abilities
• Proficiency in Microsoft Office and general computer systems
• High school diploma required; college degree or healthcare administration certification preferred

Responsibilities

• Manage daily office operations and patient flow to ensure high-quality service
• Supervise and mentor administrative and front-office staff
• Oversee patient scheduling, registration, and overall experience
• Manage billing, collections, insurance verification, and revenue cycle processes
• Maintain and optimize EHR systems and ensure HIPAA compliance
• Handle HR functions including recruitment, onboarding, training, and performance management
• Monitor office expenses, supplies, and vendor relationships
• Collaborate with physicians and clinical team to support practice goals
• Address patient concerns and resolve operational issues promptly

Skills

People skills

Leadership

Organizational skills

Communication

Healthcare administration

Education

High school diploma

Healthcare administration certification

College degree preferred

Tools

EHR systems

Microsoft Office

Billing software

Job description

Job Posting: Office Manager – Ophthalmology Practice

Location: Irvine, California Job Type: Full-Time Compensation: Competitive salary commensurate with experience + benefits package

About the Practice
We are a well-established, patient-focused ophthalmology practice in Irvine, CA, dedicated to providing exceptional eye care in a warm and professional environment. We are seeking an experienced and personable Office Manager to lead our administrative team and ensure smooth, efficient daily operations.

Position Summary

The Office Manager will oversee all non-clinical aspects of the practice, including office operations, staff supervision, billing, EHR management, MIPS compliance, and human resources functions. This is a key leadership role that requires strong organizational skills, excellent people skills, and healthcare administration experience.

Key Responsibilities

• Manage daily office operations and workflow to ensure efficient patient flow and high-quality service
• Supervise, mentor, and support administrative and front-office staff
• Oversee patient scheduling, registration, and overall patient experience
• Manage billing, collections, insurance verification, and revenue cycle processes
• Maintain and optimize Electronic Health Records (EHR) systems
• Ensure MIPS (Merit-based Incentive Payment System) reporting and compliance
• Handle human resources functions including recruitment, onboarding, training, performance management, and employee relations
• Monitor and control office expenses, supplies, and vendor relationships
• Maintain compliance with HIPAA, OSHA, and other healthcare regulations
• Collaborate with the physicians and clinical team to support practice goals
• Address patient concerns and resolve operational issues promptly

Qualifications & Requirements

• Minimum 3 years of progressive office management experience (healthcare or medical office strongly preferred)
• Proven experience with EHR systems (experience with ophthalmology-specific platforms a plus)
• Strong billing and collections knowledge, including insurance and patient accounts
• Direct experience with MIPS reporting and quality metrics
• Solid HR background including hiring, staff development, and employee management
• Excellent interpersonal and communication skills with a genuine ability to work well with people (patients, physicians, and staff)
• Strong leadership, organizational, and problem-solving abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general computer systems
• High school diploma or equivalent required; college degree or healthcare administration certification preferred

What We Offer

• Competitive salary
• Health, and vision insurance
• Paid time off and holidays
• Cal Savers Plan
• Supportive and collaborative team environment

How to Apply

Please send your resume and a brief cover letter highlighting your relevant office management, EHR/billing/MIPS, and HR experience to: [e-mail]. Please reference “Ophthalmology Office Manager – Irvine” in the subject line

We are an equal opportunity employer and value diversity in our workplace. Candidates with ophthalmology or multi-specialty medical office experience are encouraged to apply.

Minimum 3 years of progressive office management experience (healthcare or medical office strongly preferred)
Proven experience with EHR systems (experience with ophthalmology-specific platforms a plus)
Strong billing and collections knowledge, including insurance and patient accounts
Direct experience with MIPS reporting and quality metrics
Solid HR background including hiring, staff development, and employee management
Excellent interpersonal and communication skills with a genuine ability to work well with people (patients, physicians, and staff)
Strong leadership, organizational, and problem-solving abilities
Proficiency in Microsoft Office (Word, Excel, Outlook) and general computer systems
High school diploma or equivalent required; college degree or healthcare administration certification preferred