Office Manager

ALLCARE HOMECARE LLC; Irvine (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Paid Time Off (PTO)

Job summary

Allcare Homecare LLC is seeking an organized Salaried Office Manager to oversee daily office operations while supporting our homecare and SLS programs. This role combines program oversight, staff supervision, client support, and comprehensive administrative duties to ensure quality service and smooth operations for the individuals we serve.

The ideal candidate will manage documentation, coordinate schedules, and liaise with families and Regional Center representatives while maintaining a

Qualifications

• Experience in management or administrative roles in homecare or related field.
• Strong communication and organizational abilities.
• Ability to manage multiple clients, staff, and deadlines.

Responsibilities

• Oversee assigned SLS homecare cases and ensure adherence to schedules.
• Coordinate communication with families, Regional Center reps, and staff.
• Conduct client visits, case reviews, and QA follow-ups.
• Review staff notes, care plans, and required documentation.
• Assist with client intakes, assessments, and service start-ups.
• Complete and follow up on incidents and SIRs.
• Supervise employees and address attendance, performance, and service concerns.
• Coordinate calendars, appointments, trainings, and deadlines.
• Maintain records and track missing documentation.
• Support the Director of Operations and Program Director with daily operational needs.

Skills

Management experience

Homecare knowledge

Organizational skills

Communication skills

Time management

Documentation skills

Driver's license

Job description

Office Manager

Allcare Homecare LLC is seeking an organized and dependable SalariedOffice Manager to oversee daily office operations while supporting our homecare and Supported Living Services (SLS) program.

This position combines program oversight, employee supervision, client support, and office administration.

Responsibilities

• Oversee assigned SLS homecare cases.

• Ensure services are provided according to schedules, care plans, IPPs, and company policies.

• Maintain communication with persons served, families, Regional Center representatives, and staff.

• Conduct client visits, case reviews, and quality assurance follow-ups.

• Review staff notes, ADLs, care plans, and required documentation.

• Assist with client intakes, assessments, and service start-ups.

• Complete and follow up on incidents and Serious Incident Reports (SIRs) as needed.

• Supervise employees and address attendance, performance, and service concerns.

• Conduct employee coaching and performance follow-ups.

• Oversee daily office organization and administrative workflow.

• Maintain employee and client records and track missing documentation.

• Coordinate calendars, appointments, meetings, trainings, and deadlines.

• Maintain company keys, phones, office supplies, and other assigned equipment.

• Support the Director of Operations and Program Director with daily operational needs.

Qualifications

• Previous experience in management, homecare, developmental disabilities, SLS/ILS, behavioral services, or a related field preferred.

• Office management or administrative experience preferred.

• Strong communication, organization, and time-management skills.

• Ability to manage multiple clients, employees, and deadlines.

• Comfortable working with families, employees, Regional Centers, and management.

• Strong computer and documentation skills.

• Dependable, professional, detail-oriented, and able to work independently.

• Valid driver's license and reliable transportation may be required for field visits.

Schedule

Full-Time – Monday through Friday

Flexibility may be required for client visits, meetings, operational needs, and emergency coverage.

The ideal candidate is someone who can keep an office organized while also overseeing programs, supporting staff, and ensuring quality services for the individuals we serve.

Benefits

• Medical Insurance
• Paid Time Off (PTO)