Office Manager

Canlan Sports TM; Illinois; On-site; USD 50,000 - 55,000; Full time

Job summary

Canlan Sports TM is seeking an Office Manager to oversee efficient office operations and ensure compliance with health and safety standards at their sports complex. Responsibilities include managing payroll, invoicing, and client relations for events. Ideal candidates will have a degree in related fields and relevant experience.

Qualifications

• 3+ years of successful office management experience in a sports-related business.
• Certification in Standard First Aid/AED an asset.
• Experience with accounting and payroll systems.

Responsibilities

• Oversee administrative processes and employee onboarding at sports complex.
• Manage daily financial transactions including invoicing and payroll.
• Lead Joint Health & Safety Committees and maintain compliance.

Skills

Computer Skills

Organizational Skills

Customer Service

Creativity

Education

Diploma or Degree in Business, Recreation, Facility Management

Tools

Microsoft Office

Job description

Canlan Sports is the largest private sector operator of recreational sports complexes in North America. The company's success in the recreation-entertainment & hospitality industry is attributed to a combination of innovative programming, service delivery leadership and world-class sports complexes. We understand our customers' need for service excellence and are committed to it.

Rate of Pay: $50,000 - $55,000/year

*Exact compensation may vary based on skills, experience, and location

Job Summary

The Office Manager plays a vital role in maintaining efficient office operations by overseeing administrative processes and serving as the first point of contact for sports complex employees regarding onboarding, employment policies, and employee relations. They lead Joint Health & Safety Committees, ensuring compliance with legislative requirements and workplace safety standards.

Additionally, they manage daily financial transactions, including invoicing, receipts, adjustments, vending, banking, and manual cheque issuance. And ensure timely payroll submissions and the completion of month-end processes and financial reports (AR & AP)

The Office Manager will be responsible for maintaining contract relationships, booking birthday parties and corporate events. Additionally once a client accepts a quote from the Sales Manager, the Office Manager handles the creation of sales contracts, finalizes contracts with signatures and payments, and updates the booking system with confirmed client details.

Accountabilities

This role is accountable for:

• Sports Complex Accounting and Reporting Support
• Sports Complex Employee Onboarding
• Sports Complex Health & Safety
• Birthday Parties and Corporate Events Events, Spot Rentals
• Account receivables reporting and collection support
• Invoice submission and payment support
• Regular Manager-On-Duty shifts

Qualifications and Education

• Diploma or Degree in Business, Recreation, Facility Management or a combination of experience and education an asset.
• Certification in Standard First Aid/AED an asset.
• Possess or willing to obtain and submit a satisfactory background check.

Abilities, Attributes and Experience

• At least 3 years successful office Management Experience in a sports related business.
• Previous experience with accounting and payroll systems.
• Demonstrated strong Computer Skills (Microsoft Office).
• Proven ability to prioritize effectively & work well with customers, coworkers & management.
• Creativity and innovation combined with excellent organizational skills.

If you are interested in learning more and becoming part of the Canlan team please apply online.

NOTE: Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, provincial, and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices

Canlan Sports is the place where we play

We’re the leading owner, operator, and investor in the multi-sport recreation sector, committed to creating sports communities that change lives for the better. With 16 sports complexes across North America, we offer a wide array of ice, court and turf experiences.

Canlan Sports is where we play, from sports and recreation facility design and development to operations and programming.

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